Theme: Strategic Influence, Cross-Sector Collaboration & Global Development
Platform: All tasks must be executed via the SayPro Website Tools
🧠 1. GPT Topic Extraction & Management
Objective: Extract, review, and standardize 100 topics per GPT prompt related to strategic partnerships.
| Task No. | Task Description | Responsible Unit | Tool/Module on SayPro Website | Deadline | Notes |
|---|
| 1.1 | Develop 6 GPT prompts on strategic partnerships (e.g., youth, education, climate) | Strategic Partnerships Team | GPT Prompt Generator | 02 May 2025 | Prompts must align with May themes |
| 1.2 | Run each GPT prompt and extract 100 topic ideas | Editorial Team + GPT Officer | SayPro GPT Output Module | 03–05 May 2025 | Use tagging feature for thematic sorting |
| 1.3 | Review extracted topics for duplication and clarity | Editorial Quality Control | Topic Validation Interface | 06 May 2025 | Remove overlaps and general entries |
| 1.4 | Categorize topics by theme and assign to departments | Content Curation Lead | Topic Assignment Tool | 07 May 2025 | Use SDG and sector tags |
| 1.5 | Upload validated lists to GPT Topic Repository | Knowledge Manager | GPT Archive Manager | 08 May 2025 | Final list stored in shared drive |
📥 2. Partner and Department Content Coordination
| Task No. | Task Description | Responsible Unit | Tool/Module on SayPro Website | Deadline | Notes |
|---|
| 2.1 | Notify SayPro departments to submit May articles based on assigned topics | Content Liaison Team | Partner Communications Dashboard | 05 May 2025 | Include topic IDs in message |
| 2.2 | Collect and review submissions from departments | Magazine Editorial Team | Submissions Inbox | 10 May 2025 | Check for template use and accuracy |
| 2.3 | Collect signed Media Consent & Contribution Forms | Partnerships Officer | Digital Forms Repository | 10 May 2025 | Required for publication approval |
🧾 3. Quality Assurance & Editorial Processing
| Task No. | Task Description | Responsible Unit | Tool/Module on SayPro Website | Deadline | Notes |
|---|
| 3.1 | Perform editorial review on all accepted content | Editorial Review Panel | Content Quality Checker | 12 May 2025 | Use rating and review interface |
| 3.2 | Finalize layout with multimedia and metadata tags | Design & Layout Team | SayPro Article Composer | 15 May 2025 | Optimize for web + PDF |
| 3.3 | Submit completed edition for leadership sign-off | Senior Editorial Coordinator | Approval & Publication Queue | 17 May 2025 | Include editorial summary + index |
📊 4. Reporting & Verification
| Task No. | Task Description | Responsible Unit | Tool/Module on SayPro Website | Deadline | Notes |
|---|
| 4.1 | Complete GPT Prompt Verification Reports for each extraction | Strategic Partnerships Oversight | GPT Verification Log | 09 May 2025 | Use official SayPro verification format |
| 4.2 | Fill out Weekly Task Completion Logs for all editorial units | All Department Leads | Weekly Task Log Interface | Every Friday | Track delays, blockers, and output status |
| 4.3 | Finalize and submit SayPro Final Editorial Summary | Editorial Lead | Monthly Summary Generator | 18 May 2025 | Attach all appendices and metrics |
📦 5. Publication & Archiving
| Task No. | Task Description | Responsible Unit | Tool/Module on SayPro Website | Deadline | Notes |
|---|
| 5.1 | Publish final May Edition to SayPro Magazine platform | Digital Publishing Officer | Magazine Publishing Interface | 20 May 2025 | Ensure all partner approvals in place |
| 5.2 | Archive all editorial and partner materials | Knowledge & Compliance Lead | SayPro Archive System | 21 May 2025 | Create secure backups and access links |
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