SayPro HOT Case Assessment Template

SayPro Templates to Use on the SayPro Website

Template Name: SayPro HOT Case Assessment Template
Program Area: Home Ownership Transfers (HOT)
Availability: Downloadable and fillable via the SayPro Website or HOT Portal
🔗 www.saypro.org/templates/HOT-case-assessment (placeholder link)

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🧾 SayPro HOT Case Assessment Template

📄 Purpose:

The HOT Case Assessment Template is a standardized tool used by SayPro Officers, Traditional Council Clerks, and Legal Reviewers to evaluate the completeness, validity, and readiness of a property transfer case before it moves into the legal approval and registration stage.

This assessment ensures that each case submitted under the SayPro HOT program is:

• Fully documented
• Legally and customarily sound
• Free from errors or disputes
• Ready for municipal and deeds registry integration

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✅ Key Sections in the Template:

1. Case Identification
   • Case ID
   • Date of submission
   • Name of applicant and property description
2. Documentation Checklist
   • HOT Application Form
   • Proof of ID and residency
   • Title Deed / Land Certificate OR Affidavit from Traditional Authority
   • Consent Form
   • Traditional Council Endorsement
   • Legal Consultant Input (if assigned)
3. Compliance Review
   • Customary law compliance [Yes/No]
   • Statutory law compliance [Yes/No]
   • Property free from dispute [Yes/No]
   • Municipality records cross-checked [Yes/No]
4. Officer Observations
   • Notes on potential red flags or missing information
   • Recommendations for follow-up or corrections
5. Final Assessment Result
   • Approved for Legal Review
   • Incomplete – Return to Officer
   • Rejected – Grounds for Rejection
   • Signature of Reviewing Officer and Date

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🖥️ Instructions for Use:

• Download the template from the SayPro Website
• Complete digitally or in print and scan for upload
• Upload the filled form via the SayPro HOT Online Portal under the relevant case file
• Use only the latest version of the template (check version date on the website)

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📌 Additional Notes:

• Template must be completed for every new HOT submission
• Forms not using the official template may delay case processing
• For offline communities, a printable PDF version is available

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Need Help Using the Template?
📧 Email: templates@saypro.org
📞 Helpline: +27 800 555 763
📂 Portal Access: www.saypro.org/hot-portal