SayPro Digital completeness

The “Digital Completeness (%) of Goods-Related Documentation on the SayPro Platform” measures the percentage of required procurement, delivery, and audit documents that have been correctly uploaded and logged into SayPro’s digital system for each goods transaction or partnership.

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✅ Purpose of the Metric:

• Ensure full digital accountability for all goods transactions.
• Support audits, compliance, and transparency.
• Identify documentation gaps that can delay procurement or impact reporting.
• Promote real-time recordkeeping across departments and Chiefs.

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📋 Standard Goods Documentation Checklist (Sample):

Required Documents per Transaction
1. Goods Request or Proposal Form
2. Budget Approval Letter
3. Internal Requisition Form (with management approval)
4. Supplier Quotation or MOU/Contract
5. Invoice and Payment Authorization Form
6. Proof of Delivered Goods or Delivery Note
7. Monthly Usage or Delivery Report
8. Stock Audit or Goods Consumption Log
9. Risk & Compliance Assessment
10. Signed Strategic Partnership Commitment (if applicable)

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🧮 Formula to Calculate Completeness:

Digital Completeness (%)=(Number of Documents UploadedTotal Required Documents)×100\text{Digital Completeness (\%)} = \left( \frac{\text{Number of Documents Uploaded}}{\text{Total Required Documents}} \right) \times 100

For a single transaction, if 9 out of 10 required documents are uploaded: (910)×100=90%\left( \frac{9}{10} \right) \times 100 = 90\%

For an entire month: Average Completeness %=Sum of completeness scores for all transactionsNumber of transactions\text{Average Completeness \%} = \frac{\text{Sum of completeness scores for all transactions}}{\text{Number of transactions}}

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📊 Example Reporting Table:

Transaction ID	Uploaded Docs	Required Docs	Completeness %
TXN-001	10	10	100%
TXN-002	8	10	80%
TXN-003	9	10	90%
Monthly Average			90%

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🛠️ How to Implement in SayPro Platform:

1. Embed a document checklist tracker in each procurement or goods request form.
2. Use system logic to automatically calculate completeness percentage.
3. Alert users when documentation is missing or incomplete.
4. Chiefs review digital completeness during monthly reporting or audits.

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🎯 Goal Benchmarks (Suggested):

Completeness %	Status
95–100%	Excellent
85–94%	Satisfactory
70–84%	Needs Improvement
Below 70%	Critical Risk

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