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  • SayPro Expanded List of SayPro Templates to Be Used

    Expanded List of SayPro Templates to Be Used

    1. SayPro National Communications Strategy Template

    • For planning, messaging, and strategic communication at a national scale.

    2. SayPro GPT Prompt Record and Submission Sheet

    • To log all GPT prompts and AI-generated outputs.

    3. SayPro Public Engagement Matrix

    • Mapping stakeholders by influence and engagement.

    4. SayPro Partnership Tracking Form

    • Tracking partnership details, status, and outcomes.

    5. SayPro Webinar Agenda & Minutes Template

    • Organizing webinar flow and recording minutes.

    6. SayPro MoU Template (National Institutions Version)

    • Formal collaboration agreements with national partners.

    7. SayPro Event Planning Checklist

    • Step-by-step guide to plan and execute events smoothly.

    8. SayPro Monthly Report Template

    • Structured monthly reporting format for programme and partnership activities.

    9. SayPro Stakeholder Contact Database Template

    • Master spreadsheet for detailed stakeholder contact and engagement information.

    10. SayPro Social Media Content Calendar Template

    • Schedule and organize social media posts and campaigns.

    11. SayPro Risk Assessment and Mitigation Plan Template

    • Identify and manage risks related to projects and partnerships.

    12. SayPro Monitoring and Evaluation (M&E) Framework Template

    • Tools to track, assess, and report on programme impact and performance.

    13. SayPro Financial Tracking Sheet

    • To monitor budgets, expenditures, and funding allocations.

    14. SayPro Training Session Feedback Form

    • Collect participant feedback to improve training quality.

    15. SayPro Press Release Template

    • Standardized format for announcing events, partnerships, and achievements.

    16. SayPro Internal Meeting Minutes Template

    • For capturing discussions and action points in internal meetings.

  • SayPro Templates to Be Used

    You can download these official templates from the SayPro Website under the Resources or Templates section.

    1. SayPro National Communications Strategy Template

    • Purpose: To design and document SayPro’s national-level communications plans, messaging, and stakeholder engagement strategies.
    • Use Case: Strategic communication planning for partnerships, campaigns, and events.

    2. SayPro GPT Prompt Record and Submission Sheet

    • Purpose: To log all GPT-generated prompts and outputs for documentation, review, and continuous improvement.
    • Use Case: Tracking AI content requests and managing prompt history.

    3. SayPro Public Engagement Matrix

    • Purpose: To map and categorize SayPro’s public stakeholders based on influence, interest, and engagement level.
    • Use Case: Planning targeted outreach and engagement activities.

    4. SayPro Partnership Tracking Form

    • Purpose: To systematically record details of all partnership engagements, MoUs, follow-ups, and outcomes.
    • Use Case: Monitoring and managing partnership lifecycle and reporting.

    5. SayPro Webinar Agenda & Minutes Template

    • Purpose: To prepare structured agendas and capture accurate minutes for all SayPro webinars and virtual meetings.
    • Use Case: Event management and documentation for internal and external review.

    6. SayPro MoU Template (National Institutions Version)

    • Purpose: Standardized Memorandum of Understanding template tailored for national institution partnerships with SayPro.
    • Use Case: Formalizing collaboration agreements with government departments, training colleges, and other institutions.

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