Here’s a structured collection of SayPro Templates, Worksheets, and Examples, designed to support NGOs, researchers, educators, and partners across the SayPro Community. These resources align with SayPro’s Strategic Partnerships, Education, and Innovation Frameworks.
📂 SayPro Templates, Worksheets & Examples
Empowering Community Action, Research, and Education
Issued by: SayPro Strategic Partnerships Office
Audience: NGOs | Researchers | Educators | Youth Leaders | Project Managers
🗂️ Template Categories
| Category | Description | Format |
|---|---|---|
| 📋 Project Planning | For designing community projects | DOCX, PDF |
| 🧾 Grant Proposals | Funding applications & concept notes | DOCX |
| 📚 Educational Tools | Lesson plans, curriculum outlines | DOCX, PPT |
| 📈 M&E Tools | Monitoring & Evaluation templates | XLSX, PDF |
| 🧠 Brainstorming & Innovation | Idea canvases, SWOTs, theory of change | PDF, DOCX |
| 🤝 Partnership & MoU | Agreements, stakeholder letters | DOCX |
| 📢 Communication | Press releases, reports, newsletters | DOCX |
| 🧑🏫 Workshop & Training | Agendas, feedback forms, sign-in sheets | DOCX, PDF |
📋 1. Project Proposal Template (SayPro-PP-T01)
Sections:
- Project Title & Summary
- Problem Statement
- Objectives & Outcomes
- Activities & Timeline
- Budget Summary
- Monitoring & Evaluation
- Sustainability Plan
✅ Use Case: Community NGOs applying for SayPro microgrants or local funding.
🧠 2. Theory of Change Worksheet (SayPro-ToC-W01)
Includes guided prompts to define:
- Inputs → Activities
- Outputs → Outcomes
- Impact Statement
- Assumptions & Risks
✅ Use Case: Strategic planning sessions or preparing for donor pitches.
🧾 3. Grant Budget Template (SayPro-BUD-T02)
A clean, Excel-based worksheet with:
- Itemized costs (Personnel, Training, M&E, Overhead)
- Automated totals
- Currency adjustments (USD, EUR, ZAR, etc.)
✅ Use Case: Funding proposals for SayPro or external donors.
📚 4. Education Lesson Plan Template (SayPro-EDU-T01)
Includes:
- Objective
- Materials Needed
- Procedure (Intro, Main Activity, Closure)
- Assessment Tools
- Adaptation for multilingual or inclusive learning
✅ Use Case: Teachers or community educators designing learning sessions.
🧑🏫 5. Workshop Agenda Template (SayPro-WKSP-T01)
Sections:
- Day-by-Day Agenda
- Session Descriptions
- Facilitators
- Materials/Logistics Checklist
- Participant Action Notes
✅ Use Case: NGO-led training, youth workshops, community dialogues.
📈 6. Monitoring & Evaluation Framework Template (SayPro-ME-T01)
Includes:
- Indicators (Output, Outcome, Impact)
- Baseline & Target Values
- Data Collection Methods
- Frequency & Responsibility Tracker
✅ Use Case: Midline or endline project evaluation.
✍️ 7. Partnership MoU Template (SayPro-MOU-T01)
Structured for:
- Partner Backgrounds
- Shared Vision
- Roles & Responsibilities
- Reporting & Communication Protocol
- Duration & Termination Clauses
✅ Use Case: Formalizing collaborations with other NGOs, local government, or SayPro itself.
📢 8. Community Newsletter Template (SayPro-COMM-T01)
Editable in Word, includes:
- Banner/Logo space
- Headline Section
- Feature Story
- Success Snapshot
- Upcoming Events
- Contact & Social Links
✅ Use Case: Monthly updates for communities, donors, and volunteers.
📄 Example: Completed Mini-Grant Proposal (SayPro-EX-01)
Project: Empowering Girls Through Code – Malawi
Includes:
- Problem statement with data
- Community need narrative
- Work plan Gantt chart
- Budget breakdown
- Evaluation methods
✅ Use Case: As a sample or guide for SayPro grant applicants.
🛠️ Access & Customization
All templates can be:
- Branded with your NGO or SayPro logo
- Customized per country, region, or program focus
- Translated into key languages (e.g. French, Portuguese, Swahili, isiZulu)
📥 How to Access These Templates
📧 Email: partnerships@saypro.online
🌐 Portal Access: SayPro Strategic Partnerships Resource Hub (login required)
📆 Live Clinics: Monthly Template Walkthroughs via SayPro Live
📢 Need Help Filling It In?
SayPro provides:
- One-on-one guided sessions with GPT tools
- Walkthroughs during SayPro Monthly events
- Step-by-step video tutorials (coming soon)