Here is a SayPro Goods Strategic Partner Evaluation Matrix designed to assess potential or current suppliers based on key performance criteria. This matrix provides a comprehensive view of a partner’s strengths and areas for improvement, helping SayPro make informed decisions about their strategic partnerships.
📊 SayPro Goods Strategic Partner Evaluation Matrix
Evaluation Period: [Insert Date]
Evaluated By: [Evaluator Name, Position]
Partner Name: [Insert Supplier/Partner Name]
Evaluation Date: [Insert Date]
📝 Section 1: Evaluation Criteria
| Criterion | Weight | Score (1–5) | Comments |
|---|---|---|---|
| 1. Delivery Performance | 20% | [ ] | Evaluate timeliness of delivery based on contract requirements and past performance. |
| 2. Product Quality | 20% | [ ] | Assess the quality of the goods supplied, including durability, condition on arrival, and compliance with specifications. |
| 3. Pricing & Value for Money | 15% | [ ] | Evaluate whether the supplier provides competitive pricing and fair value for the quality delivered. |
| 4. Customer Support & Communication | 10% | [ ] | Assess responsiveness, ease of communication, and customer support during and after delivery. |
| 5. Compliance & Documentation | 10% | [ ] | Evaluate adherence to SayPro’s procurement policies, including required documentation (e.g., proof of delivery, tax clearance, etc.). |
| 6. Reliability & Consistency | 10% | [ ] | Measure reliability based on past performance and consistency in fulfilling orders. |
| 7. Ethical Standards & Sustainability | 5% | [ ] | Evaluate supplier’s adherence to ethical business practices and sustainability initiatives (e.g., environmental impact). |
| 8. Innovation & Improvement | 5% | [ ] | Assess the supplier’s ability to innovate and continuously improve their products or processes. |
| 9. Flexibility & Responsiveness | 5% | [ ] | Evaluate how quickly and effectively the supplier responds to urgent requests or changing requirements. |
| 10. Financial Stability | 5% | [ ] | Assess the supplier’s financial health and long-term viability as a partner. |
📈 Section 2: Scoring & Comments
Each criterion is scored on a scale of 1 to 5, where:
- 1 = Poor: The supplier does not meet expectations in this area.
- 2 = Fair: The supplier meets expectations but has room for improvement.
- 3 = Good: The supplier meets expectations in this area.
- 4 = Very Good: The supplier exceeds expectations.
- 5 = Excellent: The supplier consistently excels in this area.
| Criterion | Score (1-5) | Weight | Weighted Score | Comments |
|---|---|---|---|---|
| Delivery Performance | [ ] | 20% | [ ] | [Insert comments on delivery timeliness and reliability] |
| Product Quality | [ ] | 20% | [ ] | [Insert comments on product condition, consistency, and adherence to specifications] |
| Pricing & Value for Money | [ ] | 15% | [ ] | [Insert comments on pricing competitiveness and value provided] |
| Customer Support & Communication | [ ] | 10% | [ ] | [Insert comments on responsiveness and service quality] |
| Compliance & Documentation | [ ] | 10% | [ ] | [Insert comments on adherence to documentation requirements] |
| Reliability & Consistency | [ ] | 10% | [ ] | [Insert comments on the supplier’s consistency over time] |
| Ethical Standards & Sustainability | [ ] | 5% | [ ] | [Insert comments on ethical standards, sustainability practices, etc.] |
| Innovation & Improvement | [ ] | 5% | [ ] | [Insert comments on the supplier’s innovation and ability to improve] |
| Flexibility & Responsiveness | [ ] | 5% | [ ] | [Insert comments on the supplier’s ability to adapt to changing needs] |
| Financial Stability | [ ] | 5% | [ ] | [Insert comments on financial viability] |
🧮 Section 3: Total Evaluation
| Total Score | [Total Weighted Score] |
|---|---|
| Overall Rating | [Excellent / Very Good / Good / Fair / Poor] |
| Recommended Action | [Preferred Supplier / Review Needed / Discontinue Partnership] |
📝 Section 4: Final Comments
- Strengths:
[Insert details about the supplier’s strengths based on evaluation.] - Areas for Improvement:
[Insert details about the supplier’s areas for improvement.] - Recommendations:
[Insert strategic recommendations based on the evaluation, such as whether to continue, renegotiate, or discontinue the partnership.]
📅 Evaluation Completed By:
Evaluator Name: [Insert Name]
Position: [Insert Title]
Department: [Insert Department]
Date: [Insert Date]
This Goods Strategic Partner Evaluation Matrix can be used for monthly or quarterly reviews and should be updated with specific details as needed. It helps ensure that SayPro maintains high standards in its supplier relationships, keeps track of performance, and makes data-driven decisions for future collaborations.