Author: Agcobile Sikhuza

Learning Format	Price (USD)
Online (via SayPro platform)	$140
Face-to-Face (Neftalopolis)	$195

Department: SayPro Community Education Centres Strategic Partnerships Office
Reference Code: SCSPR-20 / TEMPLATE-FINALIZATION-2025
Submission Platform: SayPro Website → Templates & Compliance Section

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1. Templates to Finalize

Template Name	Purpose	Status
1. CEC Site Proposal Template	Formal site proposal for new CEC locations	Drafted
2. Digital Site Assessment Form	Document digital site inspections	Drafted
3. Community Partnership Template	Record community engagement & agreements	Under Review
4. Infrastructure Progress Report	Monthly project progress tracking	Drafted
5. Legal Compliance Checklist	Verify regulatory and legal compliance	Under Review
6. Budget & Procurement Template	Track project budgets and procurement	Drafted
7. Partner Performance Evaluation	Assess contractor and partner performance	Drafted
8. Safety Inspection Report	Site safety and risk assessment	In Progress
9. Environmental Impact Checklist	Environmental compliance tracking	Drafted
10. Quality Control Checklist	Construction quality assurance	Drafted
11. Maintenance Schedule Template	Plan for ongoing facility upkeep	Planned

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2. Finalization Process

• Review all templates for completeness, clarity, and SayPro branding
• Incorporate feedback from recent audits and field teams
• Confirm templates align with national building codes and SayPro standards
• Perform formatting for consistency (PDF and editable Word versions)
• Conduct internal approval meeting with SayPro Director of Strategic Partnerships Royalty

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3. Upload & Distribution

• Upload finalized templates to SayPro Website’s Templates & Compliance section
• Ensure metadata and tags for easy searching and downloading
• Announce availability through SayPro internal newsletter and partner communications
• Provide a quick-start guide for using the templates
• Train SayPro staff and partners on proper template usage

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4. Timeline

Activity	Deadline
Final reviews and edits	[Date +1 week]
Approval meeting	[Date +2 weeks]
Upload and website update	[Date +3 weeks]
Communication and training rollout	[Date +4 weeks]

Scope: Community Education Centres (CEC) Strategy Milestones
Submission Platform: SayPro Digital Library
Reporting Office: SayPro Community Education Centres Strategic Partnerships Office
Reference Code: SCSPR-20 / IMPACT-SUMMARY-2025

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1. Impact Summary Requirements

• Milestone Identification: Clearly specify the CEC strategy milestone achieved
• Summary Content:
  • Objectives of the milestone
  • Activities completed
  • Quantitative outcomes (e.g., number of learners, infrastructure completed)
  • Qualitative impact (community feedback, case stories)
  • Challenges encountered and mitigation measures
  • Next steps and future focus areas

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2. Format and Submission Guidelines

• Document Format: PDF or Word Document, maximum 3 pages per milestone
• Template: Use SayPro Impact Summary Template (available on SayPro website under SCSPR-20 tab)
• Supporting Materials: Photos, videos, and data dashboards may be linked or embedded
• Submission Deadline: Within two weeks after milestone completion
• Submission Process: Upload directly via SayPro Digital Library portal → SCSPR-20 → Impact Summaries folder

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3. Example Milestones for Reporting

Milestone Name	Description	Reporting Frequency
CEC Site Identification Completed	Completion of site surveys and approvals	Quarterly
Partnership Agreements Signed	Formalizing agreements with construction partners	As achieved
Construction Phase Completion	Structural completion of buildings	Monthly/Quarterly
Training Program Launch	Initiation of education and community programs	Monthly
Community Handover Ceremony	Official community reception of CEC	Upon Completion

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4. Monitoring and Quality Control

• Review impact summaries for accuracy and completeness
• Provide feedback to reporting teams within 5 business days
• Archive approved summaries in SayPro Digital Library for stakeholder access
• Use aggregated data for quarterly and annual reporting to funders and partners

Target: Reach 400+ participants
Channels: Online (SayPro Website, Virtual Conference Rooms) & In-Person (Neftalopolis Hub, Community Centres)
Timeline: Next Quarter (3 Months)
Responsible Team: SayPro Training and Community Outreach Office

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1. Session Types

• Online Workshops & Webinars: Skills training, community leadership, digital literacy
• In-Person Training Sessions: Construction skills, life skills, facilitation techniques
• Hybrid Events: Combining digital tools with physical attendance for accessibility

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2. Participant Breakdown

Mode	Target Number	Key Locations/Platforms
Online	250+	SayPro Website, Zoom, MS Teams
In-Person	150+	Neftalopolis Hub, Partner Sites

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3. Recruitment & Promotion Strategies

• Digital marketing via SayPro social media and mailing lists
• Partner network invitations (NGOs, community leaders, schools)
• SMS and WhatsApp outreach campaigns
• Flyers and posters at local hubs and schools
• Incentives such as certificates and digital badges

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4. Monitoring & Reporting

• Use SayPro Registration Platform for participant tracking
• Attendance records for each session (digital check-ins for online)
• Bi-weekly participation summary reports submitted to SayPro Director of Strategic Partnerships Royalty
• Post-session feedback surveys for quality improvement

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5. Additional Notes

• Ensure accessibility by providing language options and tech support
• Leverage SayPro GPT content prompts to tailor session topics
• Plan follow-up engagement to convert participants into active SayPro community members

Project Name: SayPro Pilot CEC – Community-Led Planning Model
Location: [Select Pilot Community]
Project Code: SCSPR-20 / PILOT-CEC-2025
Lead Office: SayPro Community Education Centres Strategic Partnerships Office
Timeline: Q2–Q4 2025

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1. Objectives

• Demonstrate a fully community-led approach to designing and constructing a SayPro Community Education Centre.
• Empower local stakeholders through participatory planning and decision-making.
• Develop replicable frameworks for community engagement and co-ownership.
• Integrate sustainable and culturally relevant construction practices.

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2. Key Activities

A. Community Engagement & Mobilization

• Host initial consultation workshops with community leaders, schools, youth groups, and local government.
• Form a Community Construction Committee (CCC) to represent diverse local voices.
• Conduct participatory needs assessments and site analysis.

B. Co-Design & Planning

• Facilitate community design charrettes using visual tools and 3D models.
• Incorporate local materials, skills, and traditional building techniques.
• Agree on centre functions, spaces, and sustainability features.

C. Capacity Building & Training

• Provide construction skills training to community members and youth.
• Organize health and safety workshops aligned with SayPro standards.
• Establish ongoing mentorship with SayPro technical advisors.

D. Construction Phase

• Implement phased building plan with active community labour participation.
• Monitor progress jointly by SayPro staff and CCC representatives.
• Document construction digitally via SayPro Building Tracker platform.

E. Handover & Sustainability Planning

• Develop maintenance and governance plans led by the CCC.
• Plan inaugural community event celebrating ownership.
• Integrate the pilot centre into SayPro’s digital and programmatic networks.

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3. Expected Outcomes

• A fully functional, community-owned SayPro CEC pilot centre.
• Strengthened local capacity in construction and project management.
• Documented process toolkit for scaling community-led construction.
• Enhanced community pride and sustained educational engagement.

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4. Monitoring & Reporting

• Monthly progress reports uploaded to SayPro Internal Communication Tool.
• Bi-monthly virtual reviews with SayPro Director of Strategic Partnerships Royalty.
• Final comprehensive project report and lessons-learned publication.

Task: Conduct Technical Audits for 5 Existing or Proposed Community Education Centre (CEC) Sites
Department: SayPro Community Education Centres Strategic Partnerships Office
Date: [Insert Date]
Reference Code: SCSPR-20 / TECH-AUDITS-2025

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1. Audit Objectives

• Assess structural integrity and compliance with SayPro infrastructure standards
• Verify adherence to local building codes and safety regulations
• Evaluate sustainability features and environmental impact
• Confirm readiness for educational program deployment
• Identify risks, gaps, and recommendations for corrective action

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2. Audited Sites

Site Name	Location	Status	Audit Date	Auditor(s)
Flagstaff CEC	Eastern Cape	Existing	[Date]	[Auditor Name(s)]
Ga-Rankuwa CEC	Gauteng	Proposed	[Date]	[Auditor Name(s)]
Khayelitsha CEC	Western Cape	Existing	[Date]	[Auditor Name(s)]
uMzimkhulu CEC	KwaZulu-Natal	Proposed	[Date]	[Auditor Name(s)]
Thohoyandou CEC	Limpopo	Existing	[Date]	[Auditor Name(s)]

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3. Audit Methodology

• On-site inspections and photographic documentation
• Review of architectural drawings and engineering reports
• Compliance checklist based on SayPro Infrastructure & Safety Standards
• Interviews with site managers and local stakeholders
• Environmental and sustainability assessment

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4. Summary of Key Findings

Site	Structural Compliance	Safety Compliance	Sustainability	Key Issues Identified	Recommendations
Flagstaff CEC	Compliant	Minor issues	Good	Roof leaks; upgrade drainage	Repair roofing; improve drainage system
Ga-Rankuwa CEC	Pending	Pending	Pending	N/A	Complete detailed design before build
Khayelitsha CEC	Compliant	Compliant	Moderate	Insufficient ventilation	Install additional ventilation points
uMzimkhulu CEC	Pending	Pending	Pending	N/A	Confirm material sourcing for sustainability
Thohoyandou CEC	Compliant	Compliant	Good	Minor electrical wiring faults	Conduct electrical system upgrade

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5. Conclusion & Next Steps

• Address critical safety issues within 30 days at Flagstaff and Thohoyandou sites
• Complete pending audits for proposed sites Ga-Rankuwa and uMzimkhulu prior to construction start
• Incorporate sustainability improvements in ongoing maintenance plans
• Schedule follow-up audit in 6 months to verify corrective actions
• Upload all audit reports and supporting documents to SayPro Digital Repository

Reporting Period: Q2 2025
Submission Platform: SayPro Website → SCSPR-20 Tab
Responsible Office: SayPro Community Education Centres Strategic Partnerships Office

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Key Strategic Target: Launch 3 New Partnership Agreements

Goal: Establish 3 new formal partnership agreements with construction companies or funding bodies to support SayPro Community Education Centres infrastructure projects.

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1. Partnership Agreements Launched

Partnership Partner	Type of Partner	Agreement Date	Scope of Collaboration	Status
BuildRight Construction	Construction Company	15 April 2025	Site construction, materials procurement, quality control	Signed & Active
GreenFuture Fund	Funding Organization	28 April 2025	Grant funding for sustainable building materials	Signed & Active
LocalBuild Contractors	Construction SME	10 May 2025	Labour provision, community skills development	Signed & Active

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2. Summary of Partnership Benefits

• BuildRight Construction: Provides technical expertise and access to preferred supplier networks, ensuring timely project delivery.
• GreenFuture Fund: Supports eco-friendly building initiatives and offsets project carbon footprints.
• LocalBuild Contractors: Focuses on empowering local youth with on-the-job training during construction phases.

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3. Next Steps

• Upload all signed agreements and Memoranda of Understanding (MoUs) to the SCSPR-20 Digital Repository.
• Integrate partners into the SayPro Building Tracker for collaborative project updates.
• Schedule orientation sessions with new partners to align on SayPro’s infrastructure standards and reporting requirements.

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4. Reporting & Monitoring

• Quarterly progress updates to be submitted via SayPro Internal Communication Tool.
• Use SayPro Compliance Scorecards to assess partner adherence to contractual obligations.
• Highlight partnership successes in SayPro monthly newsletters and external communications.

Department: SayPro Community Education Centres Strategic Partnerships Office
Focus: Community Infrastructure Development & NGO Collaboration
Reference Code: SCSPR-20 / NGO-CASESTUDIES-2025

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1. Introduction

SayPro partners extensively with NGOs to deliver education infrastructure that meets community needs while aligning with sustainable development goals. These case studies highlight exemplary NGO-funded education buildings, illustrating best practices, challenges, and impact.

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2. Case Study Summaries

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Case Study 1: HopeBuild Foundation – Flagstaff Learning Centre, Eastern Cape

• Funding Model: Fully funded by HopeBuild Foundation, with supplementary municipal support
• Project Scope: Construction of a multipurpose learning centre including classrooms, computer labs, and community halls
• Innovations: Use of compressed earth blocks and rainwater harvesting
• Community Impact: Increased school enrolment by 35% within first year; local women employed in construction and ongoing maintenance
• SayPro Role: Project monitoring, digital compliance reporting, and stakeholder coordination

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Case Study 2: GreenFuture NGO – Solar Learning Hubs, KwaZulu-Natal

• Funding Model: Grant funding from international donors, managed by GreenFuture NGO
• Project Scope: Solar-powered mobile classrooms designed for rural schools lacking electricity
• Innovations: Off-grid solar systems, modular units for rapid deployment
• Community Impact: Enabled after-hours study and adult literacy programs; enhanced digital literacy training
• SayPro Role: Infrastructure design consultation and virtual training for local operators

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Case Study 3: YouthBuild Alliance – Urban Skills Centre, Gauteng

• Funding Model: Partnership between YouthBuild Alliance and corporate donors through CSR
• Project Scope: Construction of a vocational skills training centre targeting unemployed youth
• Innovations: Use of recycled steel materials and smart classroom technology
• Community Impact: Over 500 youth trained in construction, ICT, and business skills within 18 months
• SayPro Role: Curriculum alignment, partnership facilitation, and impact reporting

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3. Key Lessons Learned

• Community Engagement: Early involvement of community leaders ensures ownership and sustainability
• Sustainability Focus: Incorporating green building practices reduces operating costs and environmental impact
• Capacity Building: Training local teams for operation and maintenance is critical for longevity
• Digital Tools: Use of SayPro’s digital monitoring platforms enhances transparency and efficiency
• Funding Diversification: Combining NGO grants with local government support maximizes resources

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4. Recommendations for Future NGO Partnerships

• Formalize Memoranda of Understanding (MoUs) outlining roles and responsibilities
• Use SayPro’s compliance and reporting tools from project inception
• Foster multi-sector partnerships to leverage technical, financial, and community resources
• Prioritize scalable and replicable building designs
• Encourage knowledge-sharing forums among partner NGOs and communities

Department: SayPro Community Education Centres Strategic Partnerships Office
Strategic Focus Area: Design Innovation, Functional Architecture, and Educational Transformation
Reference Code: SCSPR-20 / DESIGN-INNOVATION-2025

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1. Strategic Purpose

SayPro champions architectural innovation as a transformative tool to reimagine how learning happens, especially in underserved and evolving communities. Through cutting-edge, inclusive, and sustainable design, SayPro creates learning environments that are adaptable, inspiring, and aligned with community values.

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2. Objectives of Architectural Innovation in SayPro CECs

• 🧠 Promote learning through creative, flexible and interactive environments
• 🛠️ Ensure spaces are multi-functional, scalable, and contextually relevant
• 🌍 Prioritize sustainability, accessibility, and community co-design
• 🔗 Integrate technology and natural elements to support holistic education
• 🤝 Foster pride and participation through locally inspired design

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3. Key Features of Innovative Learning Space Architecture

🏗️ Modular & Scalable Design

• Prefabricated and flat-pack building systems
• Easily expandable classrooms and training areas
• Moveable walls and partitions for flexible use

☀️ Climate-Responsive Architecture

• Solar orientation and natural ventilation
• Insulated walls for hot and cold zones
• Rainwater harvesting integration and greywater reuse

🧍 Inclusive, Learner-Centric Layouts

• Wheelchair-accessible pathways and classrooms
• Low-cost sensory learning zones for differently abled learners
• Youth co-designed breakout spaces and wellness corners

💡 Interactive & Multi-Use Spaces

• Open-air amphitheatres for public speaking and performance
• Maker spaces with movable furniture and tool-sharing
• Classrooms that transform into community training halls

🌱 Sustainable Building Materials

• Eco-bricks, bamboo, compressed earth blocks
• Recycled steel and timber from local suppliers
• Green roofs, edible gardens, and shade trees in courtyards

📶 Tech-Integrated Design

• Wi-Fi zones and charging walls built into furniture
• Projection-ready walls and smart whiteboards
• Solar-powered tech pods and e-learning stations

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4. Innovation in Action: Sample SayPro CEC Projects

Centre	Innovation Feature	Location
Khayelitsha CEC	Solar shading mesh roof & digital learning lab	Western Cape
Flagstaff CEC	Modular youth hall & earth-block classrooms	Eastern Cape
Thohoyandou CEC	Multi-use design with breakout and community areas	Limpopo

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5. Community & Youth Design Integration

• Design Labs: Host SayPro community “design days” where locals sketch and build models
• Youth Voices: Involve youth in planning colours, layouts, and room purposes
• Local Architects & Artisans: Use site-specific designs tied to local culture and climate

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6. Strategic Impact

Impact Area	Outcome
Learning Outcomes	Increased engagement, creativity, and retention
Community Ownership	Greater use of spaces beyond learning hours
Cost Efficiency	Long-term savings via passive design and local materials
Scalability	Easier replication across rural and urban areas

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7. Next Steps for SayPro Innovation Strategy

• Finalize SayPro Learning Architecture Toolkit (2025 edition)
• Host Design-for-Learning Workshop Series with architects, educators & community members
• Develop 5 architectural prototypes for different climates and site types
• Publish a SayPro Design Innovation Catalogue to attract funders and partners

Department: SayPro Community Education Centres Strategic Partnerships Office
Strategic Focus Area: Sustainable Financing, Public Investment, and Multi-Stakeholder Infrastructure Models
Reference Code: SCSPR-20 / FINANCE-INFRASTRUCTURE-2025

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1. Overview

Developing and scaling SayPro Community Education Centres (CECs) requires robust and inclusive public finance models. SayPro actively engages public institutions—municipalities, provincial departments, and national agencies—to finance and co-finance educational infrastructure that empowers underserved communities.

SayPro’s finance strategy blends public sector investment, private leverage, and donor innovation to ensure centres are financially viable, compliant, and socially impactful.

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2. Core Public Finance Approaches

🏛️ 1. Municipal Infrastructure Co-Investment

• SayPro enters into site-specific cost-sharing agreements with local governments
• Municipalities provide land, bulk services, and foundation costs
• SayPro contributes infrastructure models, training, and content activation

💡 2. Conditional Infrastructure Grants

• Partner with provincial education departments and national treasury to access:
  • Education Infrastructure Conditional Grant (EIG)
  • Municipal Infrastructure Grant (MIG)
• SayPro acts as a qualified implementation agent aligned with national priorities

🏦 3. Infrastructure Development Finance Institutions (DFIs)

• Engage public DFIs like the Development Bank of Southern Africa (DBSA) for:
  • Long-term capital investment in CECs
  • Blended finance and results-based disbursement models
• Propose scalable SayPro centres as impact finance vehicles

🤝 4. Public-Private Infrastructure Syndicates

• SayPro brokers partnerships where public sector offers guarantees and land
• Private contractors or donors fund construction and operations under performance contracts
• Models include Build-Operate-Transfer (BOT) and Lease-Operate-Educate agreements

🧮 5. Education Bonds & Community Contribution Schemes

• Introduce Community Infrastructure Bonds backed by public partners
• SayPro facilitates community savings schemes matched by municipalities
• SayPro’s accountability dashboard ensures transparency for all contributions

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3. Key Advantages of Public Finance Models

• ⚖️ Equitable Access: Focus on poor and rural areas often excluded from private finance
• 🔁 Scalability: Government-aligned models can be replicated province-to-province
• 📈 Sustainability: Long-term public asset management and compliance built into funding lifecycle
• 🌍 Impact Alignment: Supports SDG 4 (Quality Education) and SDG 17 (Partnerships for the Goals)

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4. SayPro’s Role in Public Finance Facilitation

• Design & Proposal Writing: Creating compliant infrastructure proposals for public grants
• Compliance Monitoring: Ensuring all infrastructure meets regulatory standards
• Digital Reporting: Real-time updates through SayPro’s Building Tracker & Compliance Portals
• Public Engagement: Hosting stakeholder consultations and budget accountability forums

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5. Sample SayPro-Aligned Public Finance Models

Model	Example Application	Funding Source
Co-Funded Learning Hubs	Ga-Rankuwa STEM Centre	Local Municipality + SayPro + DBSA
School Extension Model	Add-on SayPro Blocks	Provincial Education Dept.
Community Anchor Centres	Flagstaff Multipurpose CEC	MIG + SayPro Donor Matching
Pay-for-Results Infrastructure	TVET-Ready Centre in Limpopo	National Treasury Outcome Fund

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6. Recommendations & Next Steps

• Develop a SayPro Public Infrastructure Finance Toolkit for partners and funders
• Align 10 upcoming CEC proposals with public finance eligibility criteria
• Submit joint applications for 2025/2026 municipal IDPs and provincial budgets
• Convene SayPro Public Finance Roundtable with DBSA, Treasury, and Local Government