SayPro Document Upload Qualification Reports from 20 Partner Institutions

1. Gather Qualification Reports

• Collect finalized qualification compliance or accreditation reports from each of the 20 partner institutions.
• Ensure reports are complete, signed off, and comply with SayPro standards and templates.

2. Verify Document Format & Naming

• Confirm all reports are in the accepted digital format (PDF preferred).
• Use a consistent naming convention for files, for example:
  InstitutionName_QualificationReport_YYYYMM.pdf
  e.g., SunriseCollege_QualificationReport_202507.pdf

3. Prepare Submission Package

• Create a master index (Excel or Word) listing all 20 reports with:
  • Institution name
  • Qualification(s) covered
  • Report submission date
  • Contact person
• Zip all reports into one compressed folder or upload individually as per SayPro Portal requirements.

4. Access SayPro Portal

• Log into the SayPro Portal with your credentials.
• Navigate to the Document Upload or Qualification Reports Submission section.

5. Upload Documents

• Upload each institution’s qualification report following portal instructions.
• Attach the master index document if portal allows.
• Confirm uploads were successful by checking file size and upload status.

6. Complete Metadata/Forms

• Complete any required metadata or forms for each upload, such as:
  • Institution contact details
  • Accreditation reference numbers
  • Qualification codes and titles
  • Submission declaration (if applicable)

7. Final Review & Submit

• Review the submission summary or confirmation page.
• Submit the batch for official processing.
• Download or screenshot submission confirmation for records.

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📑 Post-Upload Checklist

• All 20 partner reports uploaded
• Master index submitted
• Metadata fully completed
• Confirmation saved for records
• Notify partners of submission completion