1. Preparation
- Identify 10 qualifications to audit from partner submissions.
- Access the SayPro Compliance Centre portal and locate uploaded qualification files.
- Prepare the SayPro Document Checklist to verify against (e.g., accreditation sheets, curriculum maps, assessor certificates).
2. Audit Criteria for Each Qualification
Check for presence and completeness of these key documents:
- Accreditation approval letter
- Qualification compliance summary
- Curriculum and unit standards mapping
- Assessment plans and tools
- Assessor and moderator registrations
- Learner enrolment and attendance records
- Portfolio of evidence samples
- Certification logs
- Internal moderation reports
- Correspondence with accreditation bodies
3. Conducting the Audit
- Open each qualification folder in the Compliance Centre.
- Verify each document is present, current, and correctly completed.
- Note any missing or incomplete documents.
- Rate each qualification’s documentation completeness (e.g., Complete, Partial, Incomplete).
4. Reporting
- Compile an Audit Report summarizing:
- Qualification name and ID
- Institution name
- Status of documentation completeness
- Specific missing documents or discrepancies
- Recommendations for compliance improvement
- Use SayPro’s report templates or generate an automated report from the Compliance Centre if available.
5. Follow-up
- Share audit findings with institutions for corrective action.
- Set deadlines for submission of missing documents.
- Schedule re-audit or verification sessions.
📋 Sample Audit Summary Table
Qualification Name | Institution | Documentation Status | Missing Items | Notes |
---|---|---|---|---|
Business Management NQF5 | Sunrise College | Partial | Assessment tools, Moderation | Need updated assessment tools |
IT Support NQF4 | Tech Academy | Complete | None | Good record keeping |
Electrical Engineering | Power Tech Inst | Incomplete | Accreditation letter | Follow-up urgent |
… | … | … | … | … |
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