SayPro Accreditation Audit Document Checklist

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🏛️ 1–20: Institutional Registration & Legal Documents

1. Company/Institution registration certificate (CIPC)
2. SARS Tax Clearance Certificate
3. Valid BBBEE certificate or affidavit
4. Proof of physical address and municipal utility bill
5. Public liability insurance certificate
6. Health and safety compliance certificate
7. Occupational Health and Safety Policy
8. COVID-19 compliance plan (if applicable)
9. Constitution or Articles of Association
10. Governance structure (organogram)
11. Board of Directors/Trustees resolution
12. Letter of appointment of the CEO/Principal
13. Declarations of interest from directors
14. Signed partnership/MoU agreements
15. Data privacy (POPIA) policy document
16. Institutional strategic plan
17. Internal quality assurance policy
18. Financial sustainability plan
19. Learner protection and grievance policy
20. Annual financial statements (latest year)

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🎓 21–40: Programme & Curriculum Documents

21. List of qualifications applied for (with SAQA ID)
22. Curriculum documents per qualification
23. Unit standard alignment matrix
24. Learning programme approval letter (if any)
25. QCTO registration application documents
26. Programme outcomes mapped to NQF descriptors
27. Teaching and learning strategy
28. Lesson plans and facilitator guides
29. Learner workbooks or manuals
30. Assessment plans per qualification
31. Practical training plans
32. Work-integrated learning structure
33. RPL (Recognition of Prior Learning) policy
34. Curriculum development process report
35. SayPro Qualification Mapping Template
36. Sample digital content or e-learning module
37. Language adaptation proof (if multilingual delivery)
38. Curriculum review schedule
39. Teaching methodology matrix
40. Cross-cutting skills (ICT, life skills) integration plan

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👩‍🏫 41–60: Staff & Facilitator Documents

41. List of facilitators with qualifications
42. Copies of facilitator academic certificates
43. Assessor registration certificates (ETDP SETA)
44. Moderator registration certificates
45. CVs of all trainers, assessors, moderators
46. Staff employment contracts
47. CPD (Continuous Professional Development) logs
48. Staff code of conduct
49. Internal staff development plan
50. Facilitator performance evaluation reports
51. Staff attendance register
52. Evidence of staff induction/orientation
53. Assessment feedback reports by facilitators
54. Annual workshop/conference attendance records
55. Employment equity report
56. Staff leave and HR policy
57. Role profiles/job descriptions
58. Internal moderation plan
59. List of administrative staff and their responsibilities
60. Evidence of assessor/moderator assignments

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📁 61–80: Assessment, Learner & QA Documents

61. Learner enrolment form template
62. List of enrolled learners (per qualification)
63. Learner ID copies and POPIA consent
64. Learner attendance registers
65. Sample PoEs (Portfolios of Evidence)
66. Assessment tools (tasks, rubrics, memos)
67. Assessment schedules
68. Assessor reports with feedback
69. Moderation reports (internal & external)
70. Learner results per unit standard/module
71. Certification records/log
72. Assessment appeals procedure
73. Learner grievance log
74. Learner satisfaction survey results
75. Evidence of workplace learning (logbooks/internship letters)
76. Remedial/support session records
77. Database of learner results and qualifications
78. RPL assessment tools and evidence
79. SayPro Digital Consent and Data Disclosure Agreement
80. Exit interviews or learner completion reports

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🧾 81–100: Compliance, Monitoring & Reporting

81. SayPro Accreditation Reporting Sheet
82. SayPro Qualification Compliance Summary
83. Accreditation body correspondence log
84. Institutional Audit Preparedness Checklist
85. SayPro GPT Prompt Submission Sheet
86. Monthly Strategic Partnership Activity Tracker
87. Annual academic report
88. Annual quality review report
89. Policy review schedule
90. Internal audit findings and recommendations
91. External verification visit reports
92. Feedback and continuous improvement action plan
93. Complaints and incident register
94. Disaster recovery and backup policy
95. SayPro Partner Digital Readiness Checklist
96. Evidence of stakeholder consultations
97. SayPro reporting platform usage logs
98. SayPro Monitoring Visit Self-Evaluation Form
99. Partner Code of Ethics compliance form
100. SayPro Accreditation Digital Folder Index