Job Title:
International Donor Relations & Strategic Partnerships Officer
Location:
SayPro Head Office / Remote (as applicable)
Reports To:
Head of International Donors Strategic Partnerships Office
Under the oversight of the SayPro Strategic Partnerships Royalty
Job Purpose:
To strengthen SayPro’s relationship with international donors by ensuring consistent engagement, transparent reporting, strategic alignment, and compliance with both internal and external standards. This role plays a critical part in maximizing the impact of donor-funded projects and ensuring the long-term sustainability of SayPro’s development goals.
Key Responsibilities:
🟢 Donor Engagement
- Maintain regular, proactive communication with existing and potential international donors.
- Schedule and conduct donor update calls, virtual briefings, and review sessions.
- Build and nurture long-term relationships to increase donor trust and retention.
🟣 Reporting
- Prepare and submit detailed narrative and financial reports that clearly communicate the outcomes and impact of donor-funded initiatives.
- Collaborate with program teams to gather relevant data, case studies, and testimonials for reporting purposes.
- Ensure timely submission of reports in accordance with donor timelines and formats.
🔵 Data Management
- Use SayPro’s internal donor management systems (including the SayPro website and Donor Impact Reporting System) to:
- Track donor contributions
- Monitor project milestones
- Update donor engagement logs
- Maintain accurate and up-to-date donor profiles and reporting schedules.
🟠 Compliance
- Ensure full compliance with SayPro’s internal financial and programmatic policies.
- Monitor adherence to donor-specific contractual obligations, branding guidelines, and reporting requirements.
- Support internal and external audits related to donor funding.
🟡 Strategic Planning
- Collaborate with SayPro’s internal departments (Programs, Finance, Monitoring & Evaluation) to align donor-funded projects with organizational goals and SDG-aligned strategies.
- Participate in project design sessions to ensure donor interests and priorities are integrated from the outset.
- Contribute to fundraising strategies by identifying funding gaps and proposing new donor partnership opportunities.
Key Skills & Competencies:
- Strong communication and relationship-building skills
- Excellent writing and reporting abilities
- High attention to detail and data accuracy
- Proficiency in digital tools and data management platforms
- Knowledge of international development, donor requirements, and SDG frameworks
- Strong organizational and multitasking abilities
- Strategic thinking and problem-solving mindset
Qualifications & Experience:
- Bachelor’s degree in International Relations, Development Studies, Communications, Business Administration, or a related field (Master’s degree preferred)
- 2+ years of experience in donor relations, fundraising, or project coordination in an NGO, NPO, or international development setting
- Experience working with donor-funded projects and preparing impact reports
- Familiarity with CRM systems or donor databases is an advantage
Key Relationships:
- Internal: SayPro Strategic Partnerships Royalty, Program Managers, M&E Officers, Finance Team
- External: International Donors, Partner Organizations, Auditors, Compliance Consultants
Success Indicators:
- Timely and high-quality donor reports submitted
- Increased donor satisfaction and retention
- Compliance audits passed with no major findings
- Alignment between donor priorities and SayPro strategic goals
- Growth in donor contributions and funded projects
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