Platform: SayPro Portal – Reports Section
Managed by: SayPro M&E and Strategic Partnerships Office
Audience: All SayPro Staff, Fellows, Interns, Volunteers, and Department Leads
Frequency: Every Friday by 17:00 SAST
🎯 Purpose of the Weekly Report
- Track individual and departmental progress on strategic goals.
- Identify support needs, challenges, and completed deliverables.
- Inform SayPro Leadership for weekly coordination and review.
- Build accountability and promote transparent workflows.
📋 Weekly Report Template Structure
1. Basic Information
| Field | Entry Example |
|---|---|
| Name | Agcobile Sikhuza |
| Department / Program | Strategic Partnerships / Youth Lab |
| Week Ending | 21 June 2025 |
| Region / Location | Eastern Cape |
2. Key Tasks Completed This Week
List all the major activities you completed:
- Uploaded 10 new strategic documents to SayPro Platform.
- Facilitated SayPro Youth Resilience Session via Zoom.
- Submitted Q2 Stakeholder Partnership Report.
- Updated SayPro CRM with 15 new contacts.
- Designed & shared SayPro MoU Template.
3. Ongoing Tasks / In Progress
Mention ongoing work that will carry into the next week:
- Finalizing SayPro Community Engagement Plan (80% complete).
- Conducting SayPro Facilitator Training Session (scheduled for 25 June).
- Preparing July Social Media Calendar draft.
4. Challenges / Support Needed
- Delay in stakeholder feedback for partnership alignment.
- Need updated branding files for reports.
- Awaiting login access for new CRM reporting tool.
5. Key Highlights or Impact
(Optional – Share wins, milestones, or positive outcomes):
- Positive feedback from Youth Lab attendees (92% satisfaction).
- Royal Committee endorsed SayPro Youth Language Program.
- 3 new partner inquiries from resilience session.
6. Next Week’s Priorities
- Launch SayPro Royal Dialogue Toolkit (Monday).
- Begin Q3 Facilitator Recruitment Process.
- Submit finalized Community Media Strategy by Friday.
🧭 Submission Process – SayPro Portal
- Visit SayPro Portal
- Login with your credentials
- Navigate to
Reports > Weekly Report Submission - Complete the online form OR upload your report in PDF/DOCX
- Click Submit
- Confirmation email will be sent to your inbox
📎 Format Options
- Online Form Entry (via Portal)
- DOCX/PDF Upload (using SayPro Weekly Report Template)
- Google Form backup (optional if portal is under maintenance)
🛠️ Tools Available
- ✅ Editable Weekly Report Template (DOCX & Google Doc)
- ✅ Automated Reminders (sent every Thursday)
- ✅ Central Dashboard for Department Heads to view team progress
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