Issued by: SayPro Human Capital & Strategic Partnerships Office
Applies to: All SayPro Staff, Interns, Fellows, Volunteers, and Program Participants
Effective Date: June 2025
📂 Mandatory Documents Checklist
| # | Document Name | Description | Format |
|---|---|---|---|
| 1 | Valid Identification Document | A government-issued ID (e.g., ID card, passport, driver’s license) to verify identity and eligibility. | PDF / JPG / PNG |
| 2 | CV / Resume (updated within 3 months) | A professional CV detailing the individual’s experience, skills, and SayPro-relevant background. | DOCX / PDF |
| 3 | Strategic Engagement Plan (SayPro Template) | A document outlining personal or department goals, contributions, and engagement in SayPro activities. | DOCX / PDF |
| 4 | Quarterly Partnership Report (SayPro Template) | A summary of partnerships initiated, supported, or maintained during the current quarter. | DOCX / XLSX |
| 5 | Proof of SayPro Membership or Employment | Official letter, contract, or membership certificate proving affiliation with SayPro. | |
| 6 | Consent Form for Public and Media Relations | Signed consent to allow SayPro to use photographs, videos, and public contributions for media, reports, and campaigns. | PDF (Signed) |
🔄 Submission Process
- Collect all documents in the correct formats.
- Name each file clearly (e.g., Name_CV_June2025.pdf).
- Upload to the SayPro Staff Portal or email to:
📧 submissions@saypro.online - Subject Line:
Document Submission – [Full Name] – [Department/Program] - Deadline: Within 10 working days of onboarding, program acceptance, or quarterly renewal.
📌 Additional Notes
- Templates for the Strategic Engagement Plan and Quarterly Partnership Report will be provided via email or download portal.
- Non-compliance may affect access to SayPro platforms, stipends, or participation benefits.
- Consent forms must be physically or digitally signed before any public/media involvement.
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