SayPro Design and Upload Strategic Documents

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Managed by: SayPro Strategic Partnerships Office
Platform: SayPro Knowledge & Engagement Hub
Purpose: Enhance accessibility of key documents for internal and external stakeholders.

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📘 Phase 1: Document Design Workflow

1. Identify Document Types

The following types should be prepared for upload:

• 📄 Strategic Plans (e.g., SayPro 2025–2030 Resilience Strategy)
• 📘 Partnership Frameworks (MoUs, collaboration models)
• 📊 Impact Reports (quarterly, annual)
• 📚 Policy Documents (HR, finance, governance)
• 📌 Program Blueprints (Youth Lab, SayPro Radio, Training)
• 📂 Case Studies & Success Stories
• 📈 Monitoring & Evaluation Tools
• 📑 Templates & Guidelines (Proposal templates, reporting formats)

2. Design Guidelines

• Format: PDF (preferred), DOCX (for editable templates), PPT (for presentations)
• Style: Use SayPro color palette (blue, gold, white)
• Font: Poppins or Roboto (Header); Arial (Body)
• Cover Page: Include SayPro logo, title, edition, authoring unit, date
• Footer: Include SayPro copyright and website

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🛠️ Phase 2: Content Quality Control

Each document must go through:

• ✅ Internal Review (Program manager & Strategic Office)
• ✅ Branding Check (SayPro Communications Team)
• ✅ Formatting Consistency (Header styles, page numbering)
• ✅ PDF Export & Watermarking (Confidential or Public)

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🌍 Phase 3: Uploading to SayPro Platform

🔐 Access Levels

• Public Access: Impact reports, frameworks, community guides
• Internal Only: Evaluation tools, financial strategy docs
• Partner-Only: MoUs, proposals, templates

📂 Suggested Folder Structure on Platform

SayPro Documents Repository/
├── Strategic Documents/
│   ├── SayPro Resilience Strategy 2025.pdf
│   ├── SayPro Royal Partnership Charter.pdf
│   └── SayPro SDG Alignment Matrix.pdf
├── Monitoring & Evaluation/
│   ├── Monthly Indicators Template.docx
│   ├── Annual M&E Guide.pdf
├── Partnership Files/
│   ├── Partner Onboarding Kit.docx
│   ├── SayPro MoU Template.pdf
├── Training & Learning/
│   ├── SayPro Youth Lab Curriculum.pdf
│   ├── Trainer Handbook 2025.docx

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💻 Upload Process

1. Log in to SayPro Admin Panel
2. Navigate to “Documents Repository”
3. Click “Upload New Document”
4. Fill metadata:
   • Title
   • Description
   • Author
   • Tags (e.g. #Strategy #M&E #YouthProgram)
   • Access Level
5. Upload file and click “Publish”

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📅 Maintenance Schedule

• Monthly Update Check: Last Friday of each month
• Quarterly Review: Ensure relevance and accuracy
• Partner Notifications: Alert partners to new strategic uploads

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📥 Example Documents Ready for Upload

• ✅ SayPro Strategic Roadmap 2025–2030 (PDF)
• ✅ SayPro Royal Engagement Strategy (DOCX)
• ✅ SayPro Youth Impact Report – Q2 2025 (PDF)
• ✅ MoU Template with Guidelines (PDF + DOCX)
• ✅ Monitoring Toolkit for Field Staff (ZIP folder)

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Would you like:

• A ZIP file of designed documents for upload?
• Editable templates for MoUs, reports, or strategy slides?
• A Notion/SharePoint layout to manage uploads?