Issued by: SayPro Strategic Partnerships Office
Effective Date: June 2025
Reference: SCSPR-12 / Compliance & Governance Framework
🎯 Purpose
To ensure consistent verification, strategic alignment, and compliance across all SayPro programs, partnerships, and public engagements, the following documents are mandatory for all staff, participants, and affiliated contributors involved in SayPro initiatives.
✅ Required Documents Checklist
| # | Document | Description | Format | Frequency |
|---|---|---|---|---|
| 1️⃣ | Valid Identification Document | Government-issued ID (e.g., national ID, passport, driver’s license) for identity verification | PDF or Image (JPEG/PNG) | Once per year or upon ID expiry |
| 2️⃣ | CV / Resume (Updated) | Curriculum Vitae or resume updated within the last 3 months, reflecting current responsibilities and qualifications | Quarterly | |
| 3️⃣ | Strategic Engagement Plan | SayPro-provided template outlining individual/department strategic goals, partnership targets, and intended outcomes | SayPro Template (DOCX/PDF) | Biannually or as required |
| 4️⃣ | Quarterly Partnership Report | Report detailing active partnerships, outcomes, challenges, and strategic recommendations | SayPro Template (XLSX/DOCX) | Quarterly |
| 5️⃣ | Proof of SayPro Membership or Employment | Official letter or ID card confirming association with SayPro | PDF or Official Letter | Once (unless status changes) |
| 6️⃣ | Consent Form for Public and Media Relations | Signed consent form allowing SayPro to use images, voice, or content in official publications, events, or media | Signed PDF (SayPro Form) | Once (renewable annually) |
📥 Submission Instructions
All required documents must be submitted electronically via the SayPro Portal or through the assigned regional documentation officer by the 15th of each active quarter.
- Upload Portal: www.saypro.online/submit
- Email (if needed): documents@saypro.online
- Subject Format:
Region_Department_FullName_DocumentType_Q2-2025
⚠️ Non-Compliance Notice
Failure to submit the required documentation by the deadline may result in:
- Restricted access to projects and events
- Delay in disbursement of allowances or resources
- Suspension from external representation activities
📬 Questions or Support?
Please contact:
📍 SayPro Documentation Unit
📧 support@saypro.online
📞 +27 (0) 81 419 2501
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