SayPro Process for Generating and Issuing Digital Accreditation Certificates

Division: Strategic Partnerships Royalty
Office: SayPro Qualification Accreditation Strategic Partnerships Office
Purpose: To formally recognize and certify approved partners who meet SayPro’s qualification and compliance standards.

---

1. Eligibility for Certificate Issuance

A partner is eligible for a SayPro Digital Accreditation Certificate if:

• All mandatory documentation has been submitted and verified.
• The partner has passed the internal qualification and risk assessment.
• The partner has signed a valid Memorandum of Understanding (MoU) with SayPro.
• The Accreditation Committee has approved the partner’s classification (Q1–Q4) and risk level (R1–R4).
• The partner is registered on SayPro’s Accredited Partners System.

---

2. Certificate Generation Workflow

Step 1: Accreditation Confirmation

• Accreditation Officer updates status to “Approved” in the SayPro Partner Management System.
• System triggers certificate request via internal Certificate Generator Module.

Step 2: Data Input for Certificate

• System pulls the following fields:
  • Partner Name
  • Accreditation Category (Q1–Q4)
  • Risk Classification (R1–R4)
  • Accreditation Start Date and Expiry Date
  • Certificate Reference Number (e.g., SAYPRO-ACC-2025-0034)
  • Signature of SayPro Executive Head of Partnerships
  • QR Code linking to verification page

Step 3: Certificate Template Selection

• Choose from official SayPro Certificate templates based on:
  • Accreditation level (Full, Provisional, Conditional)
  • Program type (Training, Innovation, Support, Outreach)

Step 4: Certificate Review & Approval

• Officer previews the certificate in PDF format.
• Certificate is submitted for approval to the Head of Accreditation.
• Upon approval, certificate is digitally signed and locked.

Step 5: Issuance & Notification

• Certificate is sent via email to the partner’s registered email address.
• Partner receives:
  • Downloadable Digital Certificate (PDF, with embedded security QR)
  • Link to online verification portal
  • Accreditation Summary Document (optional)

---

3. Certificate Design Standards

• Header: SayPro Logo + “Strategic Partnership Accreditation” title
• Security Features:
  • Unique QR code linked to live partner record
  • Watermark: SayPro Shield
  • Serial Number: auto-generated and recorded
• Footer: Date issued, digital signature of the Head of Office, certificate validity period
• Design Format: A4 landscape PDF; print and digital ready

---

4. Verification and Record-Keeping

• All certificates are stored in SayPro’s secure digital repository.
• Public or internal users can verify any certificate by scanning the QR code or entering the reference number on:
  www.saypro.online/verify
• Renewals or revocations are timestamped and documented in the system.

---

5. Renewal and Re-issuance

• Automatic alerts are triggered 30 days before expiry.
• Partners must submit updated documents for renewal.
• Upon renewal approval, a new certificate is issued with updated dates and status.

---

Example Accreditation Certificate Text

SayPro Accreditation Certificate

This is to certify that
Ubuntu Development Foundation
is a Fully Accredited Strategic Partner (Q1 – Core Qualification)
under the SayPro Qualification Accreditation Standards.

Accreditation Validity: 1 July 2025 – 30 June 2028
Certificate ID: SAYPRO-ACC-2025-0089

Issued by:
Head of Strategic Partnerships
SayPro Qualification Accreditation Office