Goal: Engage with 80% of key event-identified partners to formalize collaboration agreements by end of Q2 2025
🗂️ Step 1: Partner Prioritization & Segmentation
- Categorize key partners by potential impact, readiness, and fit (e.g., vendors, contractors, architects).
- Identify “high-priority” partners for immediate follow-up.
📞 Step 2: Personalized Follow-Up
- Within 1 week post-event, send personalized thank-you emails summarizing discussion points.
- Attach SayPro collaboration overview & draft Memorandum of Understanding (MoU).
🤝 Step 3: Formal Meetings & Negotiations
- Schedule one-on-one calls or virtual meetings to address partner questions.
- Use partnership proposal templates tailored to each partner’s strengths and goals.
📝 Step 4: Agreement Finalization
- Share MoU drafts outlining roles, deliverables, timelines, and benefits.
- Work with legal teams if necessary for contract review.
🔄 Step 5: Ongoing Communication & Support
- Maintain a shared collaboration tracker (Google Sheet/CRM).
- Provide regular updates on partnership activities and content schedules.
📊 Step 6: Progress Tracking & Reporting
- Weekly progress review meetings internally.
- Monthly partner engagement reports including signed agreements and next steps.
📅 Timeline Summary
| Week | Activity |
|---|---|
| 1 | Send personalized follow-up emails & collaboration proposals |
| 2-3 | Conduct formal meetings and negotiations |
| 4-5 | Finalize agreements and signatures |
| 6+ | Continuous engagement and partnership activation |
🎯 Metrics for Success
- 80% of targeted partners have signed collaboration agreements
- Increased co-created content submissions by signed partners
- Partner satisfaction feedback above 85%
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