Document Title: SayPro Monitoring & Evaluation Report
Reporting Period: [Start Date – End Date]
Submitted by: [Name/Department]
Date of Submission: [DD/MM/YYYY]
Report Reference Number: [Assigned by SayPro]
1. Executive Summary
Provide a high-level summary (150–200 words) of the report’s findings, highlighting key achievements, challenges, and recommendations regarding partnerships and facility utilization.
2. Purpose of the Report
Explain the purpose of the M&E report, including what aspects were monitored (e.g., partnership activities, facility usage efficiency, stakeholder feedback) and why.
Example:
This report assesses the effectiveness of partnerships implemented between February and April 2025 and evaluates the utilization of SayPro facilities across three provinces to ensure alignment with strategic objectives.
3. Partnership Effectiveness Review
3.1 Partnership Overview
| Partner Name | Project / Initiative | Type | Duration | Status |
|---|---|---|---|---|
| ABC Foundation | Youth Employability Program | NGO | Jan–Mar 2025 | Completed |
| Local Municipality | Civic Education Drive | Government | Ongoing | Active |
3.2 Key Performance Indicators (KPIs)
| KPI | Target | Actual | Status | Comments |
|---|---|---|---|---|
| # of youth reached | 500 | 480 | On track | Slight underperformance due to weather delays |
| # of co-hosted events | 5 | 6 | Exceeded | High engagement from schools |
3.3 Outcomes and Impact
Summarize the observed outcomes and how they contributed to SayPro’s strategic goals.
- Strengthened local government relations in Limpopo
- Developed a scalable training module co-branded with partner
- Improved community trust and visibility of SayPro services
4. Facility Utilization Assessment
4.1 Facility Usage Summary
| Facility Name | Location | # of Events | Avg. Attendance | Utilization Rate (%) |
|---|---|---|---|---|
| SayPro Hub – Gauteng | Johannesburg | 12 | 35 | 78% |
| saypro.online | Digital | 24 programs | 100+ users/month | 85% |
4.2 Space Efficiency
Describe how well the physical and digital spaces supported the programs, including capacity, accessibility, and scheduling effectiveness.
Example:
The Gauteng facility operated near full capacity, with notable scheduling conflicts during exam season. Improved digital bookings helped reduce overlapping reservations.
5. Stakeholder Feedback
5.1 Partner Feedback Highlights
Summarize key feedback collected through surveys, interviews, or feedback forms.
- Partners appreciated timely reporting and responsiveness
- Some partners suggested earlier coordination on calendar planning
- Technical issues were noted in saypro.online live sessions
5.2 Participant Feedback Summary
| Question | Average Score (1–5) | Common Themes |
|---|---|---|
| Satisfaction with venue | 4.3 | Clean, well-organized |
| Program relevance | 4.6 | Youth found sessions practical |
| Internet reliability | 3.8 | Intermittent issues during sessions |
6. Lessons Learned
Identify key lessons or insights gained during the reporting period.
- Scheduling consistency improves attendance and partner reliability
- Early digital onboarding reduces confusion in virtual programs
- Multi-partner collaborations require clearer role definition
7. Recommendations
Propose specific actions to address gaps or improve future performance.
- Upgrade broadband capacity at two rural hubs
- Establish a quarterly partnership forum for planning
- Revise the facility booking system to include conflict alerts
8. Appendices (Optional)
- Feedback forms
- Facility booking logs
- Partnership MoU summaries
- Photos / Event snapshots
- Budget vs. actual expenditure (if applicable)
9. Review & Approval
| Name | Role | Signature | Date |
|---|---|---|---|
| M&E Officer | |||
| SayPro Strategic Partnerships Manager | |||
| Facility Manager (if relevant) |
Submission Instructions
Please submit the completed report to:
SayPro Monitoring & Evaluation Desk
📧 Email: monitoring@saypro.online
🌐 Platform: www.saypro.online
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