Document Title: SayPro Facility Utilization Plan
Prepared by: [Name/Department/Partner]
Date of Submission: [DD/MM/YYYY]
Facility Name: [e.g., SayPro Hub – Eastern Cape or saypro.online]
Plan Period: [Start Date – End Date]
Proposal Reference Number: [Assigned by SayPro, if applicable]
1. Overview
Provide a brief description of the facility and the purpose of this utilization plan.
Example:
This plan outlines the effective use of the SayPro Hub in Durban from July to December 2025 to support youth training programs, local partner engagement, and community digital inclusion initiatives.
2. Strategic Alignment
Explain how the proposed facility use supports SayPro’s strategic objectives and partnership goals.
- Enhances program delivery in [education/youth/employment/etc.]
- Strengthens local partnerships and stakeholder access
- Improves regional outreach and service delivery
- Supports digital transformation via hybrid programming
3. Facility Usage Schedule
Detail the proposed usage schedule for the facility, including times, activities, and responsible teams.
| Day(s) | Time | Activity | Responsible Team / Partner | Expected Attendance |
|---|---|---|---|---|
| Mondays & Wednesdays | 09:00–13:00 | Life Skills Workshops | SayPro Youth Team | 30 participants |
| Fridays | 14:00–17:00 | Community Consultations | Local Municipality | 15–20 residents |
| Daily | 24/7 | Digital Learning Access (saypro.online) | Self-service | 200+ monthly users |
4. Activity Description
Provide details for each planned activity or program to be hosted in the facility.
| Activity | Description | Duration | Frequency |
|---|---|---|---|
| Entrepreneurship Bootcamp | 3-day workshop for aspiring youth entrepreneurs | 3 days | Quarterly |
| Health Awareness Talk | Public education event in partnership with Dept. of Health | 2 hours | Monthly |
| Remote Learning Access | Free Wi-Fi and digital tools available at center | Ongoing | Daily |
5. Facility Requirements
List specific needs to support the plan.
| Requirement | Quantity | Purpose / Notes |
|---|---|---|
| Tables and chairs | 20 | Workshop setup |
| Projector & Screen | 1 | Presentations |
| Internet Connection | Unlimited | For online platform access |
| Security Personnel | 1 per day | Evening events and weekend use |
6. Risk Management
Identify potential risks and how they will be addressed.
| Risk | Likelihood | Impact | Mitigation |
|---|---|---|---|
| Overbooking | Medium | Medium | Use centralized booking system via saypro.online |
| Low Attendance | Medium | High | Promote via community channels |
| Power outages | High | Medium | Provide backup generators |
7. Monitoring & Evaluation
Define how facility usage will be monitored and evaluated.
- Weekly usage logs maintained by facility coordinator
- Monthly user satisfaction surveys
- Attendance tracking per activity
- Quarterly utilization reports submitted to SayPro Strategic Partnerships Office
8. Budget & Resource Allocation (if applicable)
| Item | Estimated Cost | Funded By | Notes |
|---|---|---|---|
| Refreshments | R2,000/month | Partner NGO | For workshops |
| Equipment Maintenance | R3,500 | SayPro | Annual |
| Printing Materials | R1,000 | Co-funded | Training handouts |
9. Stakeholder Roles & Contacts
| Stakeholder | Role | Contact Person | Email / Phone |
|---|---|---|---|
| SayPro Facility Manager | Coordination | Ms. N. Mokoena | mokoena@saypro.online |
| Local NGO Partner | Program delivery | Mr. D. Khumalo | khumalo@partner.org |
| ICT Officer | Technical support | IT Support Team | support@saypro.online |
10. Approval & Review
| Name | Role | Signature | Date |
|---|---|---|---|
| Facility Manager | |||
| SayPro Strategic Partnerships Office | |||
| Partner Representative (if applicable) |
Attachments (Optional)
- Floor plan/layout
- Monthly activity calendar
- Marketing or outreach plan
- Budget breakdown
Submission
Please submit the completed template to:
SayPro Chiefs Strategic Partnerships Office
Email: facilities@saypro.online
Platform: www.saypro.online
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