1. Initial Screening
- Check Completeness:
Verify all required sections (program details, partner info, outcomes, contacts) are filled. - Verify Authenticity:
Confirm submissions are from authorized contributors or partners with verifiable contact details.
2. Editorial Guidelines Compliance
- Tone & Style:
Ensure writing aligns with SayPro’s official tone — professional, clear, positive, and inclusive. - Clarity & Readability:
Confirm content is well-structured, free from jargon, and accessible to a broad audience. - Grammar & Spelling:
Use tools like Grammarly or manual proofreading to eliminate errors. - Formatting:
Check consistent use of fonts, headings, bullet points, and citation style according to SayPro’s style guide. - Length & Focus:
Ensure content fits within word limits and focuses on programmatic collaboration specifics.
3. Ethical Policy Compliance
- Accuracy & Honesty:
Validate facts, figures, and quotes to avoid misinformation. - Confidentiality:
Ensure no sensitive or proprietary information is disclosed without consent. - Respect & Inclusivity:
Content must be respectful of all individuals and communities, avoiding stereotypes or discrimination. - Conflict of Interest:
Identify and disclose any potential conflicts or bias in the submission. - Attribution:
Properly credit all sources, partners, and media used.
4. Fact-Checking & Verification
- Cross-reference data and claims with official reports or partner documentation.
- Verify any statistics or impact numbers through monitoring & evaluation units.
- Confirm permissions for images or testimonials included.
5. Feedback & Revision
- Provide contributors with clear, constructive feedback for necessary revisions.
- Set deadlines for resubmission and track updated submissions.
- Maintain a communication log for transparency.
6. Final Approval
- Submit validated content to the Editorial Board or Director of Strategic Partnerships Royalty for sign-off.
- Record approval date and keep archived copies for accountability.
7. Documentation
- Log all validation steps and decisions in SayPro’s Editorial Approval & Style Conformance Sheet.
- Maintain version control of all drafts and final articles.
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