SayPro Internal Verification Checklist

Strategic Partnerships Office | Quality Assurance Unit
📧 qa@saypro.online | 🌐 www.saypro.online

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✅ Checklist Overview

Purpose:
To ensure that all SayPro-related program content, partnership documentation, and public-facing outputs are internally verified for accuracy, alignment, and readiness before publication, sharing, or reporting.

Applies to:

• Articles & Reports
• Partner Contribution Forms
• Program Documents (curricula, M&E data)
• Website & Digital Content
• SayPro Monthly Submissions
• Grant & Donor Reports

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📋 Section A: General Information

Item	Description
Document/Output Title	_________________________________________
Department/Team	_________________________________________
Date of Submission	_________________________________________
Submitted By	_________________________________________
Reviewed By	_________________________________________
Type of Document	☐ Content ☐ Data ☐ Report ☐ Proposal ☐ Media ☐ Other: __________

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✅ Section B: Content Accuracy & Consistency

Criteria	Yes	No	N/A	Comments
All facts, statistics, and figures are accurate and up to date	☐	☐	☐
Terminology aligns with SayPro brand and sector standards	☐	☐	☐
Acronyms and abbreviations are clearly defined	☐	☐	☐
Dates, locations, and names are correctly spelled and verified	☐	☐	☐
Information aligns with current SayPro programs or policies	☐	☐	☐

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✅ Section C: Documentation Quality

Criteria	Yes	No	N/A	Comments
The document is complete with no missing sections	☐	☐	☐
Proper formatting and template use (logos, headers, fonts)	☐	☐	☐
Sources and references are clearly cited (if applicable)	☐	☐	☐
Consent is documented for any images, videos, or testimonials	☐	☐	☐
Attached files are named properly and consistently	☐	☐	☐

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✅ Section D: Strategic Alignment

Criteria	Yes	No	N/A	Comments
Content aligns with one or more SayPro Strategic Themes:
(Education, Youth, Innovation, Gender, etc.)	☐	☐	☐
Includes relevant SDG or national policy linkages (if applicable)	☐	☐	☐
Supports SayPro goals in strategic partnerships or impact visibility	☐	☐	☐

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✅ Section E: Digital & Editorial Readiness (for publication)

Criteria	Yes	No	N/A	Comments
File is approved and marked “Final”	☐	☐	☐
Article or story has a title, author, and publish date	☐	☐	☐
Content is uploaded or queued on the SayPro CMS or portal	☐	☐	☐
Images or media are correctly sized and captioned	☐	☐	☐
Metadata and tags are assigned (e.g., theme, program, location)	☐	☐	☐

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🖋️ Section F: Final Verification Sign-Off

Reviewer Name	Signature	Date	Status
__________________	___________	______	☐ Approved ☐ Revisions Needed

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📤 Submission Instructions:

• Save this checklist with the filename:
  Verification_<DocumentTitle>_<Date>.pdf
• Submit with your document to: qa@saypro.online
• Archive in: /InternalVerification/Year/Department/