Issued by the SayPro Strategic Partnerships Office
For Use in: Editorial, Research, Media, Partnerships, and Field Content
✅ 1. Informed Consent & Participant Rights
- Have all individuals featured in case studies, stories, videos, or photos given documented informed consent?
- Is consent written, verbal, or visual, and archived securely?
- Are participants informed about how their data/content will be used, by whom, and for how long?
- Can individuals withdraw their consent at any time without negative consequences?
- Are vulnerable populations (children, PWDs, elderly, etc.) represented with additional protection measures (e.g. guardian consent)?
✅ 2. Privacy, Anonymity & Data Protection
- Have identifying details (name, location, images) been anonymized or masked where necessary?
- Is personal or sensitive information handled in compliance with data protection laws (e.g. POPIA, GDPR)?
- Are digital files stored on secure platforms or systems with controlled access?
- Are audio, video, and transcripts watermarked or encrypted if required?
✅ 3. Inclusive & Respectful Representation
- Are individuals or groups portrayed with dignity, agency, and respect?
- Are terms, labels, or narratives used free from bias, stereotypes, or stigma?
- Is language used culturally appropriate, gender-sensitive, and non-discriminatory?
- Have people with lived experience had a chance to review or co-validate their representation?
✅ 4. Ethical Storytelling Standards
- Does the story reflect authentic experiences and not exploit suffering?
- Have all contributors been acknowledged or credited appropriately?
- If incentives were provided (e.g., transport, airtime), were they ethical and non-coercive?
- Is the content fact-checked, balanced, and contextualized?
✅ 5. Partner & Institutional Compliance
- Have all collaborating partners been informed of SayPro’s ethical documentation guidelines?
- Have partner media or case submissions passed through SayPro’s review and compliance filter?
- Is the submission aligned with SayPro’s values of equity, justice, and empowerment?
✅ 6. Editorial Review & Internal Approval
- Has the documentation been reviewed by the SayPro editorial or partnerships team?
- Have any ethical risks or sensitivities been flagged and addressed?
- Is the final content cleared for:
- Website or Magazine Use
- Social Media / External Communication
- Research / Policy Publication
- Internal Knowledge Sharing Only
🗂️ Supporting Documents Checklist
Attach or confirm inclusion of the following:
- Informed Consent Forms (signed or audio recorded)
- Photo/Video Release Forms
- Partner Declaration or Co-Branding Approval
- Anonymity Notes (if applicable)
- Fact Verification Notes or Data Sources
📌 Declaration
I confirm that the documentation provided has been collected, processed, and reviewed in line with SayPro’s ethical standards and will be used responsibly to reflect the dignity, rights, and voices of all involved.
Prepared by: _________________________
Date: _________________________
Signature: _________________________
Approved by (Office): _________________________
Leave a Reply