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SayPro Ethical Documentation Checklist

Facilitated by the SayPro Strategic Partnerships Office

Purpose:
To guide the ethical collection, use, and dissemination of information related to SayPro programs, partnerships, and population impact narratives.


1. Informed Consent

  • Have all individuals featured in stories, interviews, or photographs signed a consent form?
  • Is consent voluntary, informed, and specific to the intended use (e.g., publication, online sharing)?
  • For minors, has parental/guardian consent been obtained?

2. Privacy and Confidentiality

  • Are personal identifiers (e.g., full names, locations, faces) protected where anonymity is requested?
  • Have sensitive topics (e.g., gender-based violence, disability, migration status) been handled with discretion and care?
  • Are case studies and testimonies stored securely and shared only with authorized personnel?

3. Accuracy and Integrity

  • Is the story or data factually accurate, verified, and free of exaggeration or misrepresentation?
  • Has the narrative been approved by the individual/organization involved, where applicable?
  • Are statistics and claims backed by credible sources or evidence?

4. Dignity and Representation

  • Does the documentation portray individuals and communities with respect, dignity, and agency?
  • Is the language inclusive, non-discriminatory, and empowering?
  • Have cultural norms and sensitivities been respected?

5. Use and Distribution

  • Is the documentation being used in alignment with the stated purpose (e.g., awareness, advocacy, reporting)?
  • Has the content been reviewed for alignment with SayPro’s editorial, advocacy, or partnership goals?
  • Are appropriate content warnings or disclaimers included, if needed?

6. Photo, Video, and Media Ethics

  • Are all visuals ethically sourced and properly credited?
  • Are the subjects aware of where and how their image/video will be used?
  • Are visuals free of exploitation, stereotyping, or emotional manipulation?

7. Ethical Approval (for Research-Based Submissions)

  • If the documentation involves formal research, has it been approved by an ethics committee or relevant body?
  • Are data collection methods transparent and compliant with ethical research guidelines?

Final Confirmation

  • This documentation has been ethically reviewed by a designated SayPro officer.
  • All relevant parties have been informed of their rights and the intended use of the materials.

Reviewed by (Name): _____________________
Date: _____________________
Role/Position: _____________________
Digital Signature: _____________________


📩 Submit this checklist with your documentation to:
Email: ethics@saypro.online
Upload: www.saypro.online/ethics-checklist

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