SayPro Documentation Alignment Directive

Objective: Ensure all submitted documentation, reports, and case studies strictly comply with SayPro’s Performance Accreditation Rubric to maintain consistency, quality, and accreditation integrity.

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Guidelines for Alignment

1. Understand the Rubric Framework

• Review SayPro’s Performance Accreditation Rubric thoroughly, focusing on core evaluation criteria such as:
  • Data Quality and Integrity
  • Relevance to Organisational Performance Domains
  • Evidence of Impact and Outcomes
  • Ethical Compliance and Data Governance
  • Clarity and Presentation

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2. Standardize Documentation Structure

• Use SayPro’s approved templates for all submissions (reports, case studies, data logs).
• Ensure sections and headings correspond directly to rubric categories to facilitate smooth evaluation.

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3. Map Content to Rubric Criteria

• Explicitly link key findings, metrics, and narratives to rubric components.
• Include cross-references or annotations within documents indicating rubric alignment.

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4. Incorporate Required Evidence Types

• Provide quantitative data with clear sources and methodologies.
• Include qualitative insights that demonstrate organisational improvements.
• Attach signed ethics and confidentiality declarations as stipulated.

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5. Conduct Internal Review Prior to Submission

• Use a checklist based on the rubric to self-assess completeness and compliance.
• Address any gaps or inconsistencies before final submission.

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6. Continuous Updates and Training

• Stay updated on any rubric revisions or enhancements.
• Participate in SayPro training sessions on documentation standards and accreditation expectations.

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Outcome

Aligning documentation with SayPro’s Performance Accreditation Rubric ensures:

• Consistent evaluation and fair accreditation outcomes
• Enhanced credibility and usability of submitted data
• Streamlined review processes benefiting both SayPro and partners

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Support & Resources

• Access the latest Performance Accreditation Rubric and templates at:
  www.saypro.org/accreditation-resources
• Contact the Accreditation Support Team: accreditation@saypro.org