SayPro Monthly Activity Report

Month: _____________________
Reporting Officer: _____________________
Department/Unit: SayPro Strategic Partnerships Office
Reporting Period: From __________ To __________
Submission Date: _____________________

---

1. Executive Summary

A brief overview of the month’s strategic partnership activities, achievements, and notable developments.

Example:
In May, the team finalized 10 GPT prompts, generated 1,000 strategic themes, submitted 3 partnership concept notes, and hosted 1 strategic roundtable with 12 stakeholders.

---

2. Key Activities Performed

Activity	Description	Date	Status (Completed/Ongoing)	Lead Person/Team
GPT Prompt Execution	Generated 1,000 topics using AI	May 5–10	Completed	AI/Research Team
Theme Review and Filtering	Refined and categorized themes	May 12	Completed	Topic Review Team
Strategic Mapping	Mapped stakeholders to viable themes	May 15–18	Completed	Partnership Analysts
Concept Note Drafting	Developed 3 proposals (Green Tech, Hospitality, EV Labs)	May 20–22	Completed	Proposal Team
Roundtable Participation	Hosted SayPro Roundtable with government and private sector	May 24	Completed	Events & Stakeholder Team

---

3. Outputs Submitted

Document Name	Status	Link/Location
GPT Prompt Log	Finalized	[Attached/Portal Upload]
Strategic Themes List	Finalized	[Attached/Portal Upload]
Partnership Mapping Form	Finalized	[Attached/Portal Upload]
3 Concept Notes	Submitted	[Attached/Portal Upload]
Infrastructure Gap Analysis	In Progress	[Expected June Submission]
Reflection Report	Drafted	[To be reviewed in June Roundtable]

---

4. Challenges Encountered

• Delay in partner responses for concept note feedback.
• Technical issues with the SayPro Mapping Tool.
• Coordination gaps across regional TVET hubs.

---

5. Lessons Learned

• Early engagement with stakeholders accelerates feedback cycles.
• Using GPT tools has significantly sped up thematic idea generation.
• Need for more cross-departmental collaboration with Engineering and Finance.

---

6. Next Steps for the Coming Month

Planned Activity	Responsible Team	Expected Date
Finalize Infrastructure Gap Tool Rollout	Data & Infrastructure Team	June 10
Submit 2 more Concept Notes	Proposal Lab	June 14
Follow-up meetings with 5 stakeholders	Strategic Outreach Team	June 20–25
Prepare for Q2 Roundtable	Events & Planning Team	June 28

---

7. Sign-Off

Name: __________________________________
Title: __________________________________
Signature: ______________________________
Date: ___________________________________