Goal: Achieve & Document 100% Compliance with SayPro’s Internal Quality Assurance Policy
🎯 Objective
To ensure every submission (articles, prompts, forms, contributions, visuals, data) meets SayPro’s defined quality criteria, and to maintain verifiable records proving full compliance for internal audits and external reporting.
1. Quality Assurance Policy Key Areas
Each submission must meet standards in the following:
- Relevance to SayPro’s strategic sectors (Education, Healthcare, Technology, Administration, Social Impact)
- Originality (plagiarism-free, properly cited)
- Clarity, structure, grammar, tone, and formatting
- Ethical compliance and rights clearance
- Submission through approved templates or forms
- Reviewed and approved using SayPro’s Quality Verification tools
2. Compliance Verification Tools Used
✅ Tools Required for Each Submission:
- SayPro Quality Verification Checklist (per submission)
- SayPro Final Quality Compliance Review Form
- Documented reviewer sign-off
- Tracked in submission management or logbook system
3. Compliance Recordkeeping Template
| Submission ID | Contributor Name | Type (Article, Prompt, etc.) | Review Date | Reviewer | Compliance Verified? (Y/N) | Notes | File Location |
|---|---|---|---|---|---|---|---|
| SP-001 | Jane Doe | Article | 2025-05-20 | M. Editor | Yes | Meets all criteria | /docs/SP-001.pdf |
| SP-002 | GPT Team | Prompt Set (Healthcare) | 2025-05-21 | QA Team | Yes | Tagged correctly | /prompts/SP-002.docx |
| … | … | … | … | … | … | … | … |
📌 Goal: Every row marked as “Yes” under compliance
📁 Store backup copies in a centralized document system or content management folder
4. Monthly QA Compliance Report
At the end of each month:
- Generate a compliance summary (% met = 100%)
- Highlight any review notes or system/process improvements
- Include number of submissions reviewed
- Submit to SayPro leadership and archive for recordkeeping
Example Summary (May 2025):
- Submissions Reviewed: 32
- Fully Compliant: 32
- Compliance Rate: ✅ 100%
- Non-conformities: 0
- Reviewer Team: Editorial + Strategic Partnerships QA Team
5. Ongoing Improvement Plan
- Provide training to contributors on compliance expectations
- Regularly update checklists and templates to reflect any policy revisions
- Conduct random audits quarterly to ensure standards are upheld over time
Optional Add-ons
Would you like me to:
- Create a Google Sheet template for real-time tracking?
- Help draft a monthly QA Compliance Report format (PDF or DOCX)?
- Design an automated review checklist in Typeform, Airtable, or another tool?
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