Purpose of the Quarterly Activity Report:
The SayPro Quarterly Activity Report serves to:
| Objective | Description |
|---|---|
| ✅ Summarize Progress | Capture all strategic partnership, infrastructure, and thematic activities completed during the quarter. |
| ✅ Showcase Impact | Provide evidence of tangible progress, partner engagement, and resource mobilization. |
| ✅ Facilitate Review | Allow SayPro leadership, partners, and stakeholders to evaluate outcomes and challenges. |
| ✅ Inform Planning | Support data-driven decisions for the next quarter’s priorities and focus areas. |
| ✅ Ensure Accountability | Hold internal units and employees responsible for timely and quality delivery of outputs. |
🧾 Key Sections in the Report
| Section Title | Contents |
|---|---|
| 1. Executive Summary | Overview of the quarter’s objectives, major achievements, and summary statistics (e.g., themes filtered, partners engaged, proposals submitted). |
| 2. Strategic Theme Generation | Summary of GPT prompt usage, theme filtering activities, and the total number of viable ideas documented. |
| 3. Concept Notes Developed | List and brief overview of concept notes drafted, submitted, and accepted, including linked strategic themes. |
| 4. Partnership Engagement | Record of partner outreach, meetings held, letters of intent (LOIs) sent, and partnership stages. |
| 5. Infrastructure Projects Mapped | Summary of identified infrastructure gaps and associated action plans or project proposals. |
| 6. Internal Collaboration | Overview of cooperation with SayPro’s Finance, Education, Engineering, and Admin units. |
| 7. Roundtable Participation | Outcomes and inputs provided during the Quarterly Strategic Partnerships Roundtable. |
| 8. Portal Activity Summary | Metrics on documents uploaded, forms completed, and partner matches recorded on the SayPro Portal. |
| 9. Challenges & Lessons Learned | Honest reflection on difficulties faced (e.g., delays, non-responsive partners) and mitigation steps. |
| 10. Next Quarter’s Priorities | Clear and measurable goals for the upcoming quarter with key actions and assigned owners. |
📤 Submission Guidelines
- Format: PDF or Word document (optional Excel annex for data-heavy sections)
- File Naming:
SayPro_QAR_Quarter_Year_UnitName(e.g.,SayPro_QAR_Q2_2025_PartnershipsOffice.pdf) - Due Date: Within the first 5 working days of the new quarter
- Submitted to: SayPro Strategic Partnerships Office and uploaded to the SayPro Strategic Portal
📌 Who Prepares the Report?
- Each unit/employee involved in SCSPR-17 or other strategic partnership efforts
- Consolidated by the SayPro Strategic Partnerships Office into an organization-wide quarterly report
🗂️ Annexes (Optional but Recommended)
- GPT Prompt Logs
- Filtered Strategic Themes List
- Partnership Mapping Forms
- Sample Concept Notes
- Portal Upload Report
- Photos or graphics of infrastructure projects
- Engagement Tracker or meeting logs
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