SayPro Data Collection Template

Reporting Period: [Month, Year]
Compiled By: [Your Name / Reporting Officer]
Department: Strategic Partnerships Office

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📋 1. Partnership Information

Partner Name	Partner Type	Initiative/Project Name	Start Date	End Date (if applicable)	Status	Primary Contact	Contact Information	Location/Region
[Partner Name]	[e.g., NGO, Private Sector, Government]	[Project Name]	[Date]	[Date or Ongoing]	[Active/Inactive]	[Name]	[Email, Phone]	[City, Country]
[Partner Name]	[e.g., NGO, Private Sector, Government]	[Project Name]	[Date]	[Date or Ongoing]	[Active/Inactive]	[Name]	[Email, Phone]	[City, Country]

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📊 2. Key Performance Indicators (KPIs)

Metric	Target Value	Actual Value	Variance	Comments
New Partnerships Formed	[#]	[#]	[x%]	[Any comments on performance]
Partnership Retention Rate	[#]	[#]	[x%]	[Any comments on retention]
Beneficiaries Reached (Total)	[#]	[#]	[x%]	[Any comments on reach, especially for underserved areas]
Co-investment (USD/ZAR)	[Amount]	[Amount]	[x%]	[Any comments on investment contribution]
Project Milestones Achieved	[#]	[#]	[x%]	[Comment on milestone completion]

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🧑‍🤝‍🧑 3. Stakeholder Engagement & Feedback

Stakeholder Type	Stakeholder Name	Feedback Summary	Action Taken	Next Steps
[Internal Team]	[Team Member Name]	[Summary of Feedback]	[Actions taken based on feedback]	[Next steps, e.g., improve reporting, increase communication]
[External Partner]	[Partner Name]	[Summary of Feedback]	[Actions taken based on feedback]	[Next steps, e.g., joint workshop, increased support]
[Beneficiaries]	[Beneficiary Group]	[Summary of Feedback]	[Actions taken based on feedback]	[Next steps, e.g., expand outreach, adjust program]
[Donors/Funders]	[Donor/Funder Name]	[Summary of Feedback]	[Actions taken based on feedback]	[Next steps, e.g., report improvement, increase engagement]

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📅 4. Key Activities & Milestones

Activity	Start Date	End Date	Status	Responsible Team/Person	Comments
[Activity Name]	[Start Date]	[End Date]	[Status]	[Responsible Team]	[Any comments on activity progress or issues]
[Activity Name]	[Start Date]	[End Date]	[Status]	[Responsible Team]	[Any comments on activity progress or issues]

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📈 5. Financial Data (if applicable)

Financial Metric	Budgeted Amount	Actual Amount	Variance	Comments
Total Project Budget	[Amount]	[Amount]	[Variance %]	[Comments on any budget deviations or savings]
Co-investment Contributions	[Amount]	[Amount]	[Variance %]	[Comments on partner contributions]
Operating Costs	[Amount]	[Amount]	[Variance %]	[Comments on operational spending]
Program Costs	[Amount]	[Amount]	[Variance %]	[Comments on program costs]

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📊 6. Impact Data

Impact Indicator	Target	Actual	Variance	Comments
Number of Beneficiaries Impacted	[#]	[#]	[x%]	[Any comments on program effectiveness]
Skills Developed (e.g., number of certifications awarded)	[#]	[#]	[x%]	[Comments on the skills development outcomes]
Employment Opportunities Created	[#]	[#]	[x%]	[Comments on the employment outcomes]
Increased Income or Livelihoods	[Amount]	[Amount]	[x%]	[Comments on economic impact]

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🔄 7. Issues and Challenges Encountered

Issue/Challenge	Impact on Project	Resolution Steps	Responsible Team/Person
[Issue/Challenge Name]	[High/Medium/Low]	[Steps taken to resolve]	[Responsible Team]
[Issue/Challenge Name]	[High/Medium/Low]	[Steps taken to resolve]	[Responsible Team]

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✅ 8. Recommendations for Improvement

• Recommendation #1: [Detailed suggestion to improve partnership performance or process.]
• Recommendation #2: [Another recommendation based on data collection.]
• Recommendation #3: [Additional actionable recommendations for future activities.]

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🔗 9. Supporting Documents & Data Sources

• Data Source #1: [e.g., Survey Data, Partner Feedback]
• Data Source #2: [e.g., Financial Reports, KPIs]
• Additional Supporting Documents: [Attach reports, charts, or any other relevant documentation.]