SayPro Police Agency Compliance Checklist

Program Reference: SCSPR-81 – Police Accreditation Strategic Partnerships
Document Code: SP-PACC/2025
Issued By: SayPro Qualification Accreditation Strategic Partnerships Office
Submission Date: [Insert Date]
Deadline for Compliance Submission: [Insert Deadline Date]
Contact Email: compliance@saypro.org

---

1. General Agency Information

Field	Details
Agency Name	[Insert Name]
Agency Code	[Insert Code]
Accreditation Level Requested	☐ Standard ☐ Advanced ☐ Excellence
Point of Contact (POC)	[Insert Name & Position]
POC Email	[Insert Email]
POC Phone Number	[Insert Phone Number]

---

2. Institutional Governance & Ethics

Criterion	Compliance Status	Comments / Evidence Submitted
Clear organizational structure (command hierarchy)	☐ Compliant ☐ Non-Compliant
Ethics and conduct policies in place (including anti-corruption and anti-discrimination)	☐ Compliant ☐ Non-Compliant
Governance oversight bodies (e.g., oversight boards, internal audits)	☐ Compliant ☐ Non-Compliant
Gender and diversity policies in policing	☐ Compliant ☐ Non-Compliant

---

3. Staff Qualifications and Training

Criterion	Compliance Status	Comments / Evidence Submitted
At least [x]% of staff have completed SayPro-recognized certification programs	☐ Compliant ☐ Non-Compliant
Continuous professional development (CPD) policies in place	☐ Compliant ☐ Non-Compliant
All staff undergo regular in-service training (with records available)	☐ Compliant ☐ Non-Compliant
Trainers’ qualifications verified and aligned with SayPro standards	☐ Compliant ☐ Non-Compliant

---

4. Operational Standards Compliance

Criterion	Compliance Status	Comments / Evidence Submitted
Standard Operating Procedures (SOPs) for key operational areas (e.g., arrest, detention, investigation)	☐ Compliant ☐ Non-Compliant
Crisis management and emergency response protocols	☐ Compliant ☐ Non-Compliant
Regular audits of operational processes	☐ Compliant ☐ Non-Compliant
Internal disciplinary policies for staff performance	☐ Compliant ☐ Non-Compliant

---

5. Community Engagement and Public Transparency

Criterion	Compliance Status	Comments / Evidence Submitted
Community policing programs in place	☐ Compliant ☐ Non-Compliant
Public transparency measures (e.g., reporting crime data, open meetings)	☐ Compliant ☐ Non-Compliant
Use of force protocols in line with human rights standards	☐ Compliant ☐ Non-Compliant
Mechanisms for community feedback (e.g., public surveys, town halls)	☐ Compliant ☐ Non-Compliant

---

6. Digital Tools and Data Management

Criterion	Compliance Status	Comments / Evidence Submitted
Usage of SayPro’s accreditation digital platform for reporting and records management	☐ Compliant ☐ Non-Compliant
Cybersecurity protocols and data protection measures in place	☐ Compliant ☐ Non-Compliant
Digital literacy training for staff	☐ Compliant ☐ Non-Compliant

---

7. Compliance & Reporting

Criterion	Compliance Status	Comments / Evidence Submitted
Submission of monthly performance and compliance reports	☐ Compliant ☐ Non-Compliant
Corrective action plan for non-compliant areas (if any)	☐ Compliant ☐ Non-Compliant
Availability of records for audits and assessments	☐ Compliant ☐ Non-Compliant

---

8. Documentation Checklist

Required Documentation	Status	Comments
Agency’s operational policies and SOPs	☐ Submitted ☐ Pending
Staff training records and certifications	☐ Submitted ☐ Pending
Accreditation application form (if not previously submitted)	☐ Submitted ☐ Pending
Previous audit or evaluation reports	☐ Submitted ☐ Pending
Any additional documentation or evidence supporting compliance	☐ Submitted ☐ Pending

---

9. Compliance Declaration

By signing below, the Agency confirms that all sections of this checklist have been completed truthfully and that all requested documentation has been submitted.

Agency Representative	SayPro Compliance Officer
Name: [Insert Name]	Name: [Insert Name]
Position: [Insert Position]	Position: [Insert Position]
Signature: ____________________	Signature: ____________________
Date: ________________________	Date: ________________________

---

📧 Submission Instructions

• Submit this completed checklist and all supporting documentation to compliance@saypro.org or upload it directly via the SayPro Partner Portal.
• All submissions must be received by the compliance deadline: [Insert Date].