SayPro HOT Case Submission Checklist

SayPro HOT Case Submission Checklist

(Home Ownership Transfers – Case Documentation & Verification)

Purpose: This checklist ensures that each property transfer case submitted under the SayPro HOT program is complete, compliant, and ready for legal and municipal validation.

---

🔹 Section 1: Applicant & Property Details

• Completed Home Ownership Transfer Application Form (SayPro HOT Form A)
• Certified copy of Applicant’s National ID (or legal representative)
• Proof of residence or occupancy (e.g., utility bill, letter from traditional council)
• Contact details of applicant (phone number, email, postal address)
• GPS coordinates or physical address of the property being transferred

---

🔹 Section 2: Ownership & Legal Documentation

• Proof of Ownership (deed of grant, land allocation letter, or previous title)
• Affidavit of Ownership (where formal title is unavailable)
• Heirship documents or will (if transfer is due to inheritance)
• Signed Consent Letter from Current Owner (if applicable)
• Statement confirming the property is free from disputes or encumbrances

---

🔹 Section 3: Traditional Council Verification

• Signature and stamp of Chief or Traditional Leader
• Verification letter from Traditional Council Clerk
• Meeting record or resolution authorizing the property transfer (if required by local practice)

---

🔹 Section 4: Municipal & Legal Coordination

• Cross-check results with Municipal Registry or Deeds Office
• Review by SayPro Legal Consultant confirming:
  • Eligibility
  • Compliance with customary and statutory law
  • No outstanding legal disputes

---

🔹 Section 5: SayPro Digital Submission

• Case uploaded to SayPro HOT Online Portal
• All scanned supporting documents attached (PDF or JPG format)
• Metadata completed (names, ID numbers, region, property description)
• Digital signature of SayPro HOT Officer submitting the case

---

📌 Final Checks Before Submission

• All sections of this checklist are marked complete
• All documents are legible, signed, and dated
• Case folder named correctly (e.g., HOT_CommunityName_ApplicantSurname_Date)
• Submission confirmation email received from SayPro system

---

🚨 Important Notes:

• Incomplete submissions will be returned for correction.
• Fraudulent or misleading information will result in disqualification and possible legal action.
• All documents must be submitted within 30 days of starting the case file.

---

For assistance, contact the SayPro HOT Support Team at [support@saypro.org] or visit the SayPro Website.