SayPro Partnership Risk & Mitigation Assessment template, designed to assess potential risks and provide strategies for mitigating them in the context of SayPro Strategic Partnerships projects and collaborations.

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SayPro Partnership Risk & Mitigation Assessment

SayPro Strategic Partnerships Office

Project/Initiative: [Project Name]
Assessment Date: [Date]
Prepared By: [Name, Position]
Reviewed By: [Name, Position]

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📋 1. Risk Identification & Assessment

Risk Category	Risk Description	Likelihood	Impact	Risk Level (High/Medium/Low)	Responsible Party	Notes
Operational	Delay in partner deliverables	High	High	High	Project Manager	Can affect timelines, need buffer periods in the schedule
Financial	Funding shortfall or delays	Medium	High	Medium	Finance Team	Dependent on external sponsors, contingency plan required
Reputational	Negative media coverage	Low	High	Medium	PR/Comms Team	Monitoring of media outlets to detect and address early
Technical	System integration failure (platforms not syncing)	Medium	Medium	Medium	IT Team	Regular testing and technical reviews during integration phase
Community	Misinformation or misunderstanding of the initiative	Medium	Medium	Low	Community Relations Officer	Clear communication and community engagement processes
Legal	Contract disputes or non-compliance issues	Low	High	Medium	Legal & Compliance	Ensure clear MoUs and agreement terms are established

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⚠️ 2. Risk Mitigation Strategies

Risk Category	Mitigation Strategy	Action Owner	Timeline	Resources Required	Status
Operational	Buffer project timelines for flexibility; regular project meetings	Project Manager	Immediate	Staff time, meeting space	In Progress
Financial	Secure backup funding; set up contingency reserve fund	Finance Team	1-2 weeks	Budget allocation	Pending
Reputational	Proactive media engagement; create crisis communication plan	PR/Comms Team	1 week	Media resources, comms team	Completed
Technical	Implement phased testing and troubleshooting	IT Team	3 weeks	Development and testing tools	In Progress
Community	Strengthen community liaison efforts and provide regular updates	Community Relations Officer	Ongoing	Community coordinators	Ongoing
Legal	Review all legal agreements with external partners before execution	Legal Team	2 weeks	Legal counsel	In Progress

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📊 3. Residual Risks & Contingency Plans

Risk Category	Residual Risk (after mitigation)	Contingency Plan	Responsible Party
Operational	Medium	Hire additional staff temporarily or extend work hours	Project Manager
Financial	Low	Seek alternative donors or fundraising methods	Finance Team
Reputational	Low	Activate crisis communication plan and issue public statements if needed	PR/Comms Team
Technical	Low	Engage an external consultant to assist if issues arise	IT Team
Community	Low	Increase engagement and hold more community info sessions	Community Relations Officer
Legal	Low	Hire external legal advisors to assist with dispute resolution	Legal Team

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⚙️ 4. Risk Monitoring & Reporting

Risk	Monitoring Frequency	Monitoring Tools	Responsible Party	Next Review Date
Operational delays	Weekly	Project dashboards, status meetings	Project Manager	[Next Review Date]
Financial shortfall	Bi-weekly	Financial reports, funding updates	Finance Team	[Next Review Date]
Reputational risks	Ongoing	Media monitoring tools, press release tracking	PR/Comms Team	[Next Review Date]
Technical issues	Weekly	System logs, issue trackers	IT Team	[Next Review Date]
Community concerns	Bi-weekly	Feedback surveys, community meetings	Community Relations Officer	[Next Review Date]
Legal compliance	As needed	Legal documents, partner agreements	Legal Team	[Next Review Date]

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📝 5. Risk Summary & Next Steps

Key Risks Identified:

• Operational Delays: Risks related to delays from partners or internal misalignments.
• Financial Shortfall: Risks due to delayed funding or inadequate budgeting.
• Reputational Risk: Potential damage to SayPro’s public image due to negative media.

Next Steps:

• Continue to engage with all stakeholders for clear communications and regular updates.
• Strengthen risk mitigation actions, especially related to funding and legal compliance.
• Organize a follow-up risk review session in 2 weeks to assess progress and address any unresolved risks.

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✅ 6. Approval & Acknowledgement

Prepared by:
Name: ____________________  Signature: ____________________
Date: ____________________

Reviewed by:
Name: ____________________  Signature: ____________________
Date: ____________________