SayPro Coordinate one online

SayPro Site Planning Workshop Coordination Plan

Workshop Title:
SayPro Integrated Site Planning Workshop: Sustainable Settlements through Strategic Partnerships

Workshop Type:
🟢 Option 1: Online (via Zoom / Teams)
🔵 Option 2: Physical (at Neftalopolis / local council venue)
(Choose based on participant availability and logistics.)

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1. 🎯 Objectives

• Collaboratively design and refine the site layout for SayPro’s current or upcoming housing development project.
• Integrate traditional leadership insights, community priorities, and professional planning standards.
• Finalize zoning for housing units, green spaces, public facilities, and utility infrastructure.

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2. 👥 Participants

• SayPro Chiefs Strategic Partnerships Office
• Urban and Rural Planning Consultants
• Municipal/Provincial Planning Authorities
• Community Leaders and Resident Representatives
• SayPro Environmental & Infrastructure Officers
• Local Engineers / Architects

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3. 🗓 Proposed Schedule

Time	Agenda Item
09:00 – 09:30	Welcome, Introductions & Purpose Overview
09:30 – 10:00	Project Site Briefing (SayPro Team)
10:00 – 11:00	Community & Leadership Insights Session
11:00 – 12:30	Interactive Planning Activity: Zoning & Land Use Mapping
12:30 – 13:30	Lunch Break / Networking
13:30 – 14:30	Infrastructure & Sustainability Planning
14:30 – 15:00	Tools Demo: SayPro Digital Site Planner (if online)
15:00 – 15:30	Consensus-Building & Action Items
15:30 – 16:00	Closing Remarks and Workshop Evaluation

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4. 📍 Location Options

• Physical Option:
  SayPro Regional Hub / Neftalopolis Community Hall / Local Government Planning Office
• Online Option:
  Zoom or Microsoft Teams (recorded for documentation)

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5. 📦 Workshop Outputs

• Draft site plan with stakeholder input
• Annotated zoning map
• Community-accessible workshop report
• Updated list of infrastructure and service needs
• Recorded session (for internal archive)

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6. 📢 Pre-Workshop Checklist

• Send official invitations (email & WhatsApp)
• Prepare workshop materials (maps, planning templates, feedback forms)
• Set up venue or digital link with tech support
• Assign facilitators, note-takers, and coordinators
• Confirm participation of SayPro Chiefs and key stakeholders

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7. 📑 Post-Workshop Follow-Up

• Distribute workshop summary and draft site plan via SayPro Website
• Upload meeting recording (if virtual)
• Collect additional input through digital forms
• Schedule follow-up planning session if needed