SayPro Impact Evaluation Tool, designed for use by the SayPro Strategic Partnerships Office and its partners to measure the effectiveness, relevance, and sustainability of projects and partnerships. This tool can be used post-implementation or at key review milestones to ensure that SayPro’s work is making measurable progress toward its social, economic, and community goals.

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📊 SayPro Impact Evaluation Tool

Department: SayPro Strategic Partnerships Office
🗓️ Evaluation Period: [Insert Start – End Date]
📍 Project / Partnership Title: [Insert Name]
👤 Evaluator Name / Team: [Insert Name(s)]
📌 Location: [Insert Country/Region]

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✅ Section 1: Project Overview

Item	Details
Partner(s) Involved	[List all collaborating organizations]
Type of Initiative	[Emergency Response / Programmatic / Training / Advocacy]
Duration of Implementation	[Start Date – End Date]
Total Budget (If applicable)	$[Insert Amount]
Primary Objectives	[List 2–3 main goals]

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📈 Section 2: Key Impact Indicators

Indicator	Target Value	Actual Achieved	Variance	Comments
Number of beneficiaries reached	[#]	[#]	[+/-]
% of objectives fully met	[e.g., 90%]	[e.g., 85%]	-5%
Community satisfaction (survey score avg)	[e.g., 80%]	[e.g., 87%]	+7%	Based on 100 community surveys
Partners actively engaged	[#]	[#]	[+/-]
Articles/outputs published in SayPro Mag	[#]	[#]	[+/-]
Sustainability prospects (1–5 scale)	[4/5]	[3/5]	-1	Further support needed for continuation

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📊 Section 3: Qualitative Evaluation

3.1. Effectiveness

• To what extent were the intended outcomes achieved?

[Describe the degree of success. Include examples or evidence.]

3.2. Efficiency

• Was the project implemented on time and within budget?

[Comment on resource use and process efficiency.]

3.3. Relevance

• How well did the initiative align with community needs and SayPro goals?

[Explain the alignment and demand.]

3.4. Sustainability

• Are the results likely to be sustained after SayPro’s involvement ends?

[Include local ownership, training handovers, or exit strategies.]

3.5. Innovation / Value Add

• What new approaches, models, or innovations were introduced?

[Highlight uniqueness and adaptability.]

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💬 Section 4: Stakeholder Feedback (Summary)

Key Quotes or Insights from Beneficiaries / Partners:

• “_________________________________________________________”
• “_________________________________________________________”
• “_________________________________________________________”

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⚠️ Section 5: Challenges & Mitigation

Challenge Identified	Impact Level	Mitigation Action Taken
Delay in logistics delivery	High	Used local suppliers for urgent needs
Limited internet access in field areas	Medium	Provided offline training materials
Partner response delay	Low	Improved communication protocols

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🔄 Section 6: Lessons Learned & Recommendations

What worked well:

• [e.g., Strong local coordination]
• [e.g., Timely content creation for SayPro Magazine]

What needs improvement:

• [e.g., More frequent data collection checkpoints]

Recommendations for future partnerships:

• [e.g., Co-develop M&E tools with partners at kickoff]

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📌 Section 7: Evaluation Summary Scorecard

Evaluation Criteria	Score (1–5)
Achievement of Objectives	[ ]
Efficiency of Implementation	[ ]
Stakeholder Satisfaction	[ ]
Quality of Outputs	[ ]
Innovation and Relevance	[ ]
Sustainability Potential	[ ]

Overall Rating: [Total out of 30] → [Excellent / Good / Fair / Poor]

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✍️ Section 8: Sign-Off

Evaluator Name: ____________________________________
Position / Team: ____________________________________
Date of Completion: _________________________________
Signature: _________________________________________

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📤 Submit via SayPro Portal:
👉 www.saypro.online/impact-evaluation
📧 Contact: impact@saypro.online | ☎️ +27 800 SAYPRO (729776)

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“Measure what matters. Improve what transforms.”
— SayPro Strategic Partnerships Office