Strategic Partnerships Office | SayPro Magazine | SCSPR-31 | May 2025
The SayPro Content Calendar Template is a strategic tool used to plan, track, and coordinate all content activities across SayPro Magazine and digital platforms. It aligns content production with key themes, deadlines, partner commitments, and promotional campaigns.
This template ensures clarity, consistency, and visibility across internal teams and external collaborators.
📅 1. Content Calendar Structure
The template is structured as a monthly grid, with dedicated columns for:
| Date | Day | Content Title | Type | Author/Partner | Status | Platform | Media Attached | Publish Deadline | Promo Plan | Notes |
|---|---|---|---|---|---|---|---|---|---|---|
| 02 May | Thu | Youth Startups in Ghana | Feature Article | GhanaHub Inc. | Draft Submitted | Website, LinkedIn | Photos, Logos | 06 May | IG, Twitter | Final review pending |
| 08 May | Wed | Interview: Lindiwe Nxasana | Interview | SayPro SPO | Interview Confirmed | Website, YouTube | Video, Portrait | 13 May | YouTube, FB | Consent form signed |
| 15 May | Wed | Digital Toolkit Launch | Campaign Banner | SayPro SPO | Design In Progress | Website Banner, IG | Logo, Icons | 20 May | Email, IG | Link to resources needed |
🗂 2. Content Types
Specify the content format for each entry:
- 📝 Feature Article
- 🎤 Interview / Q&A
- 📣 Press Release
- 📊 Case Study / Impact Story
- 🖼 Banner / Graphic Ad
- 🎥 Video / Promo Clip
- 🗓 Event Announcement
🔍 3. Status Tracking
Use standardized status tags to monitor content development:
- ⬜ Idea Proposed
- 🟨 Outline Drafted
- 🟧 In Review (Editing)
- ✅ Final Approved
- 📤 Published
- 🔁 Scheduled for Repost
📢 4. Promo Plan Options
Document promotional strategies for each content item:
- 📬 Email Newsletter
- 📱 Social Media (IG, FB, Twitter, LinkedIn)
- 🔗 Partner Networks (via shared links)
- 🎙 SayPro WhatsApp Broadcast
- 🌐 Website Home Banner
📁 5. Supporting Materials Checklist
For each entry, ensure attached media includes:
- ✅ Partner logo
- ✅ Photos or graphics (correct size & format)
- ✅ Consent form (if people are featured)
- ✅ CTA buttons and URLs
- ✅ Captions and hashtags (for social media)
🧰 6. Tools to Use
- Google Sheets or Excel for collaborative tracking
- Trello or Asana boards for task management
- Canva or Adobe tools for creative development
- SayPro shared drive for asset uploads
- Internal SayPro calendar sync via Google Calendar
🕒 7. Monthly Planning Workflow
| Week | Focus |
|---|---|
| Week 1 | Partner onboarding, topic selection, and outlines |
| Week 2 | Content writing, interviews, and editing |
| Week 3 | Web publishing, banner design, and campaign scheduling |
| Week 4 | Analytics review, partner feedback, and strategic reporting |
📂 Download the Editable Template
📥 Google Sheets / Excel Version:
🌐 www.saypro.online/content-calendar-template
📧 Request custom version: editorial@saypro.online
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