Here’s a formal and structured guideline for submitting the mid-month HOTTS (Home Ownership Transfers, Tenancy, and Staff Housing) status report to the SayPro Chiefs Office, under the governance of SayPro Strategic Partnerships Royalty.
SayPro Mid-Month HOTTS Status Submission
Submitted To: SayPro Chiefs Strategic Partnerships Office
Under: SayPro Strategic Partnerships Royalty – HOTTS Oversight
Frequency: Mid-Month (by the 15th of each month)
Effective Date: May 13, 2025
✅ Purpose
The mid-month HOTTS status report provides a progress update on all key housing activities, ensuring real-time oversight, strategic alignment, and informed decision-making by SayPro Chiefs. This submission tracks:
- Staff housing allocations and occupancy
- Tenancy renewals, terminations, and breaches
- Housing transfer requests and approvals
- Partnership developments with housing entities
- Infrastructure and compliance updates
📋 Report Content Requirements
The report must include the following sections:
1. Executive Summary
- Brief overview of HOTTS activities to date
- Key highlights and decisions made since month start
2. Housing Allocation & Tenancy Update
| Item | Total | Status Notes |
|---|---|---|
| New Housing Allocations | X | (e.g., by region or type) |
| Tenancy Renewals Processed | X | |
| Terminations (Completed/Pending) | X/X | Include reasons if known |
| Condition Assessments Logged | X | Linked to welfare evaluations |
3. Home Ownership Transfers (HOTTS)
| Request Type | Count | Status Summary |
|---|---|---|
| Submitted Transfers | X | Awaiting doc validation |
| Approved Transfers | X | Legal sign-off in progress |
| Rejected/Ineligible | X | Common compliance issues |
4. Partner Engagements
- Summary of housing partner meetings (with dates)
- Updates on joint housing projects
- Notes from infrastructure or co-financing discussions
5. Compliance and Issues
- Any breaches of tenancy
- Missing documentation or overdue renewals
- Legal or municipal compliance concerns
- Staff welfare-related housing alerts
6. Action Items & Recommendations
- Items requiring Chiefs’ decision or escalation
- Suggestions for policy or operational changes
- Support needed from Strategic Partnerships Royalty
📤 Submission Process
🔗 Online Submission Portal:
Submit via the SayPro HOTTS Reporting Module:
https://portal.saypro.org/hotts/status
📧 Email Submission (if applicable):
Send to: chiefsoffice@saypro.org
Subject: Mid-Month HOTTS Status – [Month, Year]
Attach:
- PDF/Word version of the report
- Data spreadsheet (if required)
- Scanned approvals or documents (if relevant)
🕒 Deadline
Submit by the 15th of each month (or next business day).
Late submissions must include a justification memo.
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