Below is a formal and structured template and explanation for the SayPro Staff Loan Repayment Status, to be issued by the SayPro Finance Department. This document is typically required for housing applications, home ownership transfers, or benefit evaluations.
SayPro Staff Loan Repayment Status
Issued by: SayPro Finance Department
Document Type: Official Financial Clearance / Loan Status Confirmation
Effective Date: May 13, 2025
Purpose
The SayPro Staff Loan Repayment Status confirms the current repayment standing of any outstanding staff loans held by an employee. This includes:
- Housing assistance loans
- Salary advance loans
- Relocation or hardship loans
- Any other finance-related obligations with SayPro
This statement is required when an employee is:
- Applying for housing allocation or home ownership transfer
- Transferring or terminating tenancy
- Accessing additional SayPro benefits
- Undergoing a financial compliance audit
SECTION A: Employee Details
| Field | Information |
|---|---|
| Full Name | [Employee Full Name] |
| Employee ID | [SayPro Staff Number] |
| Department | [Employee’s Department] |
| Job Title | [Current Job Role] |
| Contact Email | [SayPro Email Address] |
SECTION B: Loan Repayment Overview
| Loan Type | Original Amount | Outstanding Balance | Monthly Repayment | Status |
|---|---|---|---|---|
| Housing Assistance Loan | R [xxxx.xx] | R [xxxx.xx] | R [xxx.xx] | [Active/Paid] |
| Salary Advance | R [xxxx.xx] | R [0.00] | N/A | Paid in Full |
| Relocation Loan | R [xxxx.xx] | R [xxxx.xx] | R [xxx.xx] | [In Progress] |
| Other (Specify) | R [xxxx.xx] | R [xxxx.xx] | R [xxx.xx] | [Active] |
SECTION C: Clearance Status
☐ The employee has no outstanding loans with SayPro.
☐ The employee has active loans, and all repayments are up to date.
☐ The employee has outstanding arrears. Financial clearance pending.
☐ The employee is under a restructured payment plan. (See remarks below)
SECTION D: Finance Department Remarks
[Insert any relevant notes, such as payment arrangements, concerns, or escalations.]
SECTION E: Authorized Confirmation
| Authorized Finance Officer | [Full Name] |
|---|---|
| Designation | [Finance Manager / HR Finance Lead] |
| Signature | __________________________ |
| Date | [DD/MM/YYYY] |
| Contact Email | [finance@saypro.org] |
| Contact Number | [+27 XX XXX XXXX] |
📎 Submission Instructions for Staff
Once issued, submit this loan status form along with your:
- Housing application
- Home ownership transfer documents
- Staff benefit verification forms
Submit via:
📧 Email: housing@saypro.org
🌐 Portal: https://portal.saypro.org
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