Below is a detailed SayPro Monthly HOTTS Task Checklist Template, designed to help track and manage all core activities under the Home Ownership Transfers, Tenancy Management, and Staff Housing (HOTTS) framework. This checklist ensures accountability, consistency, and timely reporting within the SayPro housing division.

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✅ SayPro Monthly HOTTS Task Checklist Template

Month: ___________________
Prepared By: ___________________
Department: SayPro Housing and Tenancy Management
Version: HOTTS-MTCT v1.0
Date: ___________________

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📌 SECTION 1: PLANNING & STRATEGY

Task	Responsible Person	Deadline	Status (✓/✗)	Comments
Schedule Monthly HOTTS Planning Session	HOTTS Coordinator	[Insert Date]
Set Strategic Priorities for the Month	Strategic Lead	[Insert Date]
Update SayPro Dashboard with Task Targets	Systems Admin	[Insert Date]
Notify Chiefs Office of Monthly Review Date	HOTTS Secretary	[Insert Date]

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🧾 SECTION 2: TENANCY MANAGEMENT

Task	Responsible Person	Deadline	Status (✓/✗)	Comments
Review Active Tenancy Agreements	Tenancy Manager	[Insert Date]
Process Tenancy Renewals	Admin Officer	[Insert Date]
Issue Lease Termination Notices (if applicable)	Legal Assistant	[Insert Date]
Validate and Digitize New Tenancy Agreements	Records Clerk	[Insert Date]
Assess and Update Staff Housing Conditions	Housing Welfare Officer	[Insert Date]

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🏠 SECTION 3: HOME OWNERSHIP TRANSFERS (HOTTS)

Task	Responsible Person	Deadline	Status (✓/✗)	Comments
Review Submitted HOTTS Applications	HOTTS Coordinator	[Insert Date]
Validate Supporting Documents (ID, Payslips, etc.)	Compliance Officer	[Insert Date]
Coordinate with Finance on Loan Repayment Status	Finance Liaison	[Insert Date]
Update HOTTS Transfer Dashboard	Data Entry Clerk	[Insert Date]
Finalize Approved Transfers & Notify Tenants	Housing Officer	[Insert Date]

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🤝 SECTION 4: PARTNERSHIP & COMPLIANCE

Task	Responsible Person	Deadline	Status (✓/✗)	Comments
Meet Housing Partners Online via SayPro	Partnerships Officer	[Insert Date]
Submit Supporting Docs to Municipal Authorities	Legal Liaison	[Insert Date]
Evaluate New Developer Proposals	Development Lead	[Insert Date]
Ensure Staff Compliance with Allocation Policies	Compliance Officer	[Insert Date]

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📊 SECTION 5: REPORTING & REVIEW

Task	Responsible Person	Deadline	Status (✓/✗)	Comments
Submit Mid-Month HOTTS Status to Chiefs Office	HOTTS Secretary	[Insert Date]
Upload Finalized Documents to SayPro Dashboard	Records Officer	[Insert Date]
Prepare Final Tenancy & Housing Report	Reporting Analyst	[Insert Date]
Submit Monthly Report to Strategic Partnerships Royalty	Senior Manager	[Insert Date]
Present at Monthly HOTTS Chiefs Review	Strategic Lead	[Insert Date]

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🗂️ SECTION 6: DOCUMENT CONTROL CHECK

Document	Uploaded? (✓/✗)	Verified? (✓/✗)	Notes
Certified Copy of ID/Passport
Proof of Employment
Last 3 Months’ Pay Slips
Housing Transfer Request Form
Completed Tenancy Agreement
Staff Housing Self-Assessment
Municipal Rates Clearance (if applicable)
Lease Termination/Renewal Notice
Dependent Documentation (Birth/Marriage Certs)
Staff Loan Repayment Status

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📝 REVIEW & SIGN-OFF

• HOTTS Coordinator Name: _______________________
• Signature: _______________________
• Date: _______________________
• Chiefs Strategic Partnerships Office Approval:
  Name: _______________________
  Signature: _______________________
  Date: _______________________

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