Below is a professional and editable SayPro Lease Termination & Transfer Letter template. This letter is intended to formally notify a leaseholder about the termination of their lease agreement and the initiation or completion of a property transfer (under HOTTS, if applicable).

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SayPro Lease Termination & Property Transfer Letter

[SayPro Letterhead]
SayPro Housing and Tenancy Division
[SayPro Address]
Email: housing@saypro.org | Tel: +27 (0)21 000 1188
Website: www.saypro.org
Ref No: LT-TF/[Insert Unique ID]
Date: [Insert Date]

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To:

[Employee Full Name]
[Employee ID]
[Current Address]
[Department / Division]

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Subject: Lease Termination and Property Transfer Confirmation

Dear [Employee Name],

This letter serves as formal notice of the termination of your lease agreement and the commencement of the property ownership transfer process, in accordance with SayPro housing policy and procedures under the HOTTS (Home Ownership Transfers, Tenancy Management, and Staff Housing) programme.

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1. Lease Termination Details

• Property Address: [Insert Full Address]
• Effective Lease Termination Date: [Insert Termination Date]
• Reason for Termination:
  ☐ End of Lease Period
  ☐ Voluntary Termination by Tenant
  ☐ Transfer to Ownership
  ☐ Reallocation/Policy Update
  ☐ Other: [Specify]
• Final Inspection Date Scheduled: [Insert Date]
• Security Deposit (if applicable):
  • Amount Paid: R [Insert]
  • Refund Eligibility: ☐ Yes ☐ No
  • Refund Notes: [Insert any deductions or timelines]

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2. Ownership Transfer Confirmation (if applicable)

We are pleased to confirm that your application for property transfer under HOTTS has been:

☐ Approved on [Insert Approval Date]
☐ Pending Final Documents
☐ Subject to Finance Clearance
☐ In Process

• Transfer Reference Number: HOTTS-[Insert Reference ID]
• Finalization Date (Estimated): [Insert Date]
• Outstanding Documentation (if any):
  • ☐ Certified ID copy
  • ☐ Final signed HOTTS Form
  • ☐ Updated Proof of Employment
  • ☐ Municipal Rates Certificate
  • ☐ Staff Loan Repayment Clearance

Please ensure all outstanding documents are submitted by [Insert Deadline] to avoid delays in the handover process.

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3. Additional Notes

• Access to the property will be granted exclusively to the new title holder after transfer is complete.
• If applicable, SayPro will schedule a handover meeting to complete the ownership process.
• All digital records and final documents will be uploaded to your SayPro housing profile at:
  www.saypro.org/housing-profile

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4. Acknowledgement & Confirmation

Please sign below to confirm that you have received this notice and understand the next steps in the lease termination and/or property transfer process.

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Employee Signature: _________________________
Name: [Insert Name]
Date: ___________________

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For SayPro Housing & Tenancy Office Use Only

• Prepared By: [Insert Name]
• Signature: ___________________
• Date: ___________________
• Verified By: [Chief/Manager]
• Signature: ___________________
• Date: ___________________