Here is a detailed SayPro Lease Termination or Renewal Notice Form, used by employees residing in SayPro-managed staff housing to formally notify their intent to terminate or renew their lease agreement.

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SayPro Lease Termination or Renewal Notice Form

Under SayPro Housing & Tenancy Management Policy

Issued by: SayPro Housing and Staff Welfare Division
Effective Date: May 13, 2025

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Purpose of the Form

This form enables SayPro staff to formally notify the SayPro Housing Office of their intention to:

• Terminate their current staff housing lease; or
• Request a renewal or extension of their existing lease.

The notice helps SayPro plan housing allocations, maintenance scheduling, and ensure compliance with lease terms.

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📌 Instructions

• Complete all sections of the form.
• Submit at least 30 days prior to your intended lease termination or renewal date.
• Attach any required documentation (if applicable).
• Submit via the SayPro Housing Portal or directly to the Housing Management Office.

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SECTION A: Employee & Property Information

Field	Detail
Full Name	[Employee Full Name]
Employee ID	[Employee Number]
Job Title	[Current Designation]
Department / Unit	[SayPro Department]
Contact Number	[Mobile / Work Phone]
Email Address	[Work Email]
Current Housing Address	[SayPro Staff Unit Address]
Lease Start Date	[DD/MM/YYYY]
Lease End Date	[DD/MM/YYYY]

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SECTION B: Lease Action Request

Please tick one of the following options:

☐ I wish to TERMINATE my lease.
→ Proposed Move-Out Date: [DD/MM/YYYY]
→ Reason for Termination:
    ☐ End of Employment
    ☐ Transferred to another site
    ☐ Personal reasons
    ☐ Other (please specify): ____________________

☐ I wish to RENEW / EXTEND my lease.
→ Proposed Renewal Period:
    ☐ 6 Months
    ☐ 12 Months
    ☐ Other: [Specify Duration]
→ Reason for Renewal:
    ☐ Ongoing employment
    ☐ Awaiting property ownership
    ☐ Other (please specify): ____________________

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SECTION C: Condition & Compliance Confirmation

☐ I confirm the unit is in good condition.
☐ I request an exit inspection (if terminating).
☐ I understand I must settle any outstanding rent or damages.
☐ I agree to comply with SayPro’s housing policies and lease terms.

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SECTION D: Declaration by Employee

I hereby confirm that the information provided in this form is accurate. I understand that failure to submit this notice in time may result in additional charges or forfeiture of deposit, and that my request will be subject to approval based on housing policy, availability, and compliance with tenancy terms.

Employee Signature: ___________________________
Date: [DD/MM/YYYY]

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FOR OFFICIAL USE ONLY – SayPro Housing Office

Field	Completed By
Form Received Date	[DD/MM/YYYY]
Lease Action Approved	☐ Yes ☐ No
New Lease Term (if renewed)	[Start Date] to [End Date]
Exit Inspection Scheduled (if terminating)	[DD/MM/YYYY]
Comments or Conditions	[Insert any special notes]
Officer Name & Signature	___________________________
Position / Office	[Housing Officer Title]
Approval Date	[DD/MM/YYYY]

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📬 Submission Instructions

• Submit digitally via the SayPro Housing Portal, or
• Email: housing@saypro.org, or
• In person at the SayPro Housing Office

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