SayPro Website Setup and Registration for the SayPro Monthly April SCSPR-31 event, designed to ensure clarity, accessibility, and professional presentation for all attendees.
SayPro SCSPR-31 – Website Setup and Registration Plan
Managed by: SayPro Strategic Partnerships Office + IT/Web Team
Objective: Create a centralized, user-friendly digital hub for event information, registration, and engagement.
✅ 1. Website Section Structure
The event page (or microsite) on the SayPro website should include the following key sections:
📁 Homepage/Event Overview
- Brief summary of SCSPR-31 objectives and themes
- Banner with event date, location (physical and/or online), and registration button
🧾 Event Agenda
- Detailed session schedule (sortable by date/time or format: keynote, panel, workshop)
- Downloadable PDF of the full agenda
🎙️ Speaker Profiles
- Photos, bios, presentation titles, and session times
- Social links and organizations represented
📝 Registration Portal
- Online form for attendees to sign up (fields: name, email, organization, role, participation type – in-person or virtual)
- Confirmation email with calendar invite and contact info
📄 Event Materials Download
- Presentation slide templates
- Case studies, trend reports, and pre-reading packs
- Accessible in PDF and editable formats
📢 News and Updates
- Announcements on speaker additions, session changes, or deadlines
- Embedded blog or announcement feed (optional)
📞 Contact & Help
- Technical support for registration issues
- Event helpdesk email/chat support (especially for virtual attendees)
🧰 2. Technical Setup Checklist
| Item | Action Required | Deadline |
|---|---|---|
| Domain/Subpage Setup | Create a dedicated SCSPR-31 page on saypro.online or a subdomain | April 10, 2025 |
| Upload Agenda | Final agenda in web and PDF format | April 18, 2025 |
| Add Speaker Profiles | Upload speaker info and images with session links | April 20, 2025 |
| Embed Registration Form | Connect to SayPro CRM or Google Forms/Microsoft Forms | April 15, 2025 |
| Upload Materials | Provide downloadable event resources in accessible formats | April 22, 2025 |
| Enable Mobile Responsiveness | Ensure full mobile and tablet compatibility | April 20, 2025 |
| Test Website | Functionality, speed, and link testing (QA) | April 23, 2025 |
| Launch Public Access | Make site live and send announcement email | April 24, 2025 |
🧾 3. User Experience Tips
- Fast Load Times: Optimize images and videos to load quickly
- Clear CTAs: Use “Register Now,” “Download Agenda,” and “Join Session” buttons
- Accessibility: Ensure text readability, alt text for images, and screen reader compatibility
- Virtual Access Page: Include livestream or Zoom/Teams links for online sessions (password protected if needed)
📈 Monitoring and Support
- Track registration numbers through analytics dashboard
- Monitor user behavior (bounce rate, page views) for improvements
- Live chat or WhatsApp support for event week (optional)
✅ Outcome
This centralized setup will ensure that all attendees, speakers, and staff have seamless access to event information, tools, and support—enhancing the professionalism, engagement, and reach of SCSPR-31.
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