SayPro Post-event Feedback and Reporting

SayPro Post-Event Feedback and Reporting

Objective: To evaluate the success of the SayPro Monthly April SCSPR-81 event, employees will conduct comprehensive post-event feedback collection, perform data analysis, and develop a detailed report capturing key results and recommendations for future initiatives.

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1. Feedback Collection

Purpose: Gather insights from participants, speakers, and partners on the effectiveness, relevance, and execution of the event.

Tasks:

• Design Feedback Surveys:
  • Create customized surveys for:
    • Attendees
    • Speakers
    • Partners
    • SayPro Internal Team
  • Use online survey tools such as Google Forms, Typeform, or Microsoft Forms.
• Survey Categories:
  • Overall satisfaction with the event
  • Usefulness of sessions and discussions
  • Quality of speaker presentations
  • Value of networking and partnership opportunities
  • Ease of access to materials (online or on-site)
  • Technical experience (for virtual attendees)
  • Suggestions for improvement
• Distribution Plan:
  • Send surveys to all participants within 24–48 hours after the event.
  • Include a clear deadline for responses (e.g., 5–7 days post-event).
  • Offer incentives such as early access to event recordings or digital badges for completing the survey.

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2. Outcome Analysis

Purpose: Measure how well the event met its objectives and track tangible outcomes.

Key Performance Indicators (KPIs):

1. Number of Partnerships Formed:
   • Count formal and informal partnerships initiated during or as a direct result of the event.
   • Categorize by type (e.g., tech-academic, accreditation body-certification provider).
2. New Accreditation Processes Introduced:
   • Record new proposals for accreditation frameworks or updates discussed.
   • Note which ones were adopted, are under review, or led to follow-up discussions.
3. Participant Engagement:
   • Track attendance per session.
   • Monitor live interaction (Q&A participation, chat, polls).
   • Analyze speaker ratings and session feedback.
4. Document Submissions and Resource Utilization:
   • Track the number of presentation downloads, document views, and case study shares.
5. Future Initiatives Proposed:
   • List suggested projects, working groups, or collaborative pilots proposed during sessions or networking.

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3. Reporting

Purpose: Summarize the findings in a clear, actionable format for internal use, external partners, and stakeholders.

Tasks:

• Structure of the Final Report:
  1. Executive Summary
     • Brief overview of the event objectives and results.
  2. Event Highlights
     • Key sessions, speakers, announcements, and milestones.
  3. Partnership Outcomes
     • Details of collaborations initiated or expanded.
  4. Accreditation Updates
     • Proposed or adopted changes to accreditation practices or frameworks.
  5. Survey Feedback Analysis
     • Charts and insights from participant and partner feedback.
  6. Challenges and Lessons Learned
     • Technical issues, logistics, or engagement concerns encountered.
  7. Recommended Follow-Ups
     • Suggestions for next steps, such as forming advisory committees, launching new initiatives, or organizing follow-up events.
• Format and Distribution:
  • Prepare both a full-length report and an executive summary (2–3 pages).
  • Distribute internally (SayPro departments) and externally (partners, stakeholders).
  • Publish a version on the SayPro website and in post-event newsletters.

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4. Post-Event Actions

Purpose: Use insights gained to reinforce relationships and plan future engagement.

Tasks:

• Thank You Communications:
  • Send personalized thank-you messages to speakers, partners, and major contributors.
  • Share a summary of key event takeaways and next steps.
• Follow-Up on Initiatives:
  • Identify proposed collaborations or projects needing SayPro support.
  • Schedule follow-up meetings or working group sessions.
• Internal Debrief:
  • Hold a post-event team meeting to review the report, reflect on what worked well, and decide on improvements for future events.

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Timeline Overview

Task	Deadline
Feedback Survey Distribution	1 day post-event
Survey Response Collection Ends	7 days post-event
KPI Data Collection	Within 5 days
Draft Report Preparation	Within 10 days
Final Report Published	By 2 weeks post-event

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