SayPro Supplier Engagement Form

Below is a professional SayPro Supplier Engagement Form template. This form is used to register, assess, and initiate engagement with potential or current goods suppliers as part of SayPro’s procurement and partnership process.

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SayPro Supplier Engagement Form

Document Title: SayPro Strategic Goods Supplier Engagement Form
Managed By: SayPro Procurement Unit / Strategic Partnerships Office
Version: 2025.1
Date of Submission: [DD/MM/YYYY]

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Section 1: Supplier Details

Field	Information
Company/Entity Name
Registration Number
Country of Registration
Tax ID / VAT Number
Type of Business (Supplier/Manufacturer/Distributor/Other)
Primary Contact Person
Phone Number
Email Address
Company Website
Physical Address

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Section 2: Goods or Services Offered

Please list the goods/services you wish to supply to SayPro:

Item/Service Category	Description	Unit Cost (if applicable)	Catalogue/Brochure Attached (Y/N)
e.g., Office Supplies	Paper, pens, ink cartridges	R___ per unit	Yes

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Section 3: Compliance & Certifications

Requirement	Yes/No	Notes or Attachments
Registered company with valid business license	[ ] Yes [ ] No
Tax compliance certificate	[ ] Yes [ ] No
Product or industry certifications (e.g., ISO, SABS)	[ ] Yes [ ] No
Environmental, Social & Governance (ESG) policy	[ ] Yes [ ] No
Signed SayPro Code of Ethics (see attached)	[ ] Yes [ ] No

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Section 4: Experience & Capacity

Area	Description
Previous Clients or Partnerships	[List key clients or government/NGO experience]
Years in Operation	[e.g., 5 years]
Monthly Fulfillment Capacity	[e.g., 10,000 units]
Delivery Coverage Area	[e.g., National / Specific provinces]
Ability to Deliver Within 5–10 Days	[ ] Yes [ ] No

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Section 5: Declarations

By signing below, the supplier certifies that:

• All information provided is true and complete
• The company complies with relevant procurement and tax regulations
• It agrees to SayPro’s procurement policies, including anti-fraud and ethical sourcing

Authorized Representative	Signature	Date
[Full Name & Title]

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Attachments Checklist

Please include the following documents with this form:

• Company registration certificate
• Tax clearance certificate
• Product catalogue or brochure
• Recent client references or performance letters
• Signed SayPro Code of Ethics
• Bank details form (if pre-engagement payment is required)

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Submission Instructions

• Submit this form and attachments via email to: suppliers@saypro.org
• Or upload securely via the SayPro Supplier Portal: [www.saypro.org/suppliers]
• Incomplete submissions may delay your evaluation and registration.

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