SayPro Submit updated goods procurement request list

Here’s a structured SayPro Goods Procurement Request List template that can be used to submit updated procurement requests for goods. This list ensures that all requested items are documented properly and submitted for approval or processing.

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📄 SayPro Goods Procurement Request List

For Internal Submission and Review of Goods Procurement

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Submission Date: [DD/MM/YYYY]
Requestor Name: [Full Name]
Department / Unit: [Department Name]
Email / Contact Number: [Contact Information]
Project / Activity Name: [Project Name or Code]

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🛒 Procurement Details:

#	Item Description	Quantity	Unit	Estimated Cost per Unit	Total Estimated Cost	Supplier/Brand (if known)	Purpose/Use in Project	Priority (Low/Medium/High)	Comments
1	[Item Name]	[Qty]	[Unit]	[Cost]	[Total Cost]	[Supplier/Brand]	[Purpose]	[Priority]	[Notes]
2	[Item Name]	[Qty]	[Unit]	[Cost]	[Total Cost]	[Supplier/Brand]	[Purpose]	[Priority]	[Notes]
3	[Item Name]	[Qty]	[Unit]	[Cost]	[Total Cost]	[Supplier/Brand]	[Purpose]	[Priority]	[Notes]
4	[Item Name]	[Qty]	[Unit]	[Cost]	[Total Cost]	[Supplier/Brand]	[Purpose]	[Priority]	[Notes]
5	[Item Name]	[Qty]	[Unit]	[Cost]	[Total Cost]	[Supplier/Brand]	[Purpose]	[Priority]	[Notes]

Total Estimated Cost for All Items: [Total Cost of All Items]

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📝 Additional Information:

• Requested By (Name and Signature): ______________________
• Justification for Procurement: Provide a brief explanation for why these goods are required, including any supporting project or operational needs.
• Approval by Department Head / Line Manager:
  • Name: __________________________
  • Signature: ______________________
  • Date: __________________________
• Finance Department Review (if applicable):
  • Approved Budget Line / Cost Code: ______________________
  • Signature: ______________________
  • Date: __________________________

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📥 Submission Instructions:

1. Complete the Goods Procurement Request List with detailed information.
2. Obtain the necessary managerial approval (Line Manager or Department Head).
3. Submit the list to the SayPro Procurement Unit via email at [procurement@saypro.org] or upload via the SayPro Procurement Portal.
4. Attach any relevant quotations, supplier details, and other documentation if required.

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