SayPro SayPro Goods Request Submission Template

Below is a structured and professional SayPro Goods Request Submission Template. This template can be used by any department, project, or Chief to formally request goods procurement from the SayPro Strategic Partnerships or Procurement Office.

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📄 SayPro Goods Request Submission Form

Document Title: SayPro Internal Goods Request Submission
Submission To: SayPro Procurement Unit / Strategic Partnerships Office
Submission Date: [DD/MM/YYYY]
Requested By: [Full Name, Title, Department]
Project/Activity Name: [Insert Project or Activity Title]
Contact Email / Phone: [Insert contact details]

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🛒 Section 1: Requested Goods Information

#	Item Description	Quantity Needed	Unit	Purpose / Intended Use	Preferred Supplier (if known)	Urgency Level (Low/Med/High)
1	[e.g., A4 Printing Paper]	20	Reams	Office printing & reports	[Optional: ABC Stationers]	Medium
2	[e.g., Hygiene Kits]	100	Units	Community outreach event	[Optional: CleanCare Pty]	High
3	[Add more as needed]

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🧾 Section 2: Supporting Details

• Has a previous request been submitted for these goods this month?
  [ ] Yes [ ] No
  If yes, provide reference number or summary: ___________________
• Are there approved quotations, supplier references, or MoUs attached?
  [ ] Yes [ ] No
  If yes, list documents: _______________________________________
• Preferred delivery date: [DD/MM/YYYY]
• Preferred delivery location: [Office / Project Site / Warehouse]

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💰 Section 3: Budget & Approval

• Has this request been budgeted for?
  [ ] Yes [ ] No [ ] Partially
  If yes, specify budget line item or code: ______________________
• Estimated Total Cost: R _____________
• Departmental Approval (Required):

Approver Name	Title	Signature	Date

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📎 Section 4: Required Attachments Checklist

Please attach the following (if applicable):

• Approved Budget Letter or Grant Line
• Supplier Quotations or Catalogue
• Risk Assessment (if bulk or critical goods)
• Prior Month’s Usage Report (if recurring item)

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✅ Submission Instructions:

1. Complete all sections of this form clearly.
2. Attach all relevant documents and secure departmental sign-off.
3. Submit via:
   • 📧 Email: procurement@saypro.org
   • 🌐 Upload to: SayPro Procurement Portal
4. Await official confirmation or follow-up from the SayPro Procurement Unit.

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For Official Use Only – Procurement Review

Field	Details
Received by
Date Received
Reviewed by
Action Taken	Approved / Rejected / Returned for Info
Comments

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