Certainly! Below is a structured template and content outline for the SayPro Previous Month’s Goods Usage or Delivery Report , used to track, review, and report all goods-related activity across SayPro departments or projects.
SayPro Previous Month’s Goods Usage & Delivery Report 📅 Reporting Period: [Month/Year]Prepared By: [Name, Title]Department/Project: [e.g., Health Outreach, Education Program, Logistics Unit]Date of Submission: [DD/MM/YYYY]
1. Summary Overview
Total Goods Received: [e.g., 5,300 items across 12 categories]Total Goods Distributed: [e.g., 4,820 items to 7 locations]Inventory Remaining: [e.g., 480 items in stock]Top 3 Goods Categories by Volume:
Hygiene kits
Educational supplies
Medical consumables
Issues/Delays Noted: [e.g., 2-day delay from vendor, stock variance in warehouse]General Comments: [Brief remarks or highlights]
2. Goods Usage Table Item Name Item Code Quantity Used Purpose / Destination Used By (Team/Unit) Date Used Disinfectant Bottles HYD-234 500 Clinic support in Region A Health Team A 03/04/2025 Notebooks (A4) EDU-122 1,200 School Kit Distribution Education Unit 07/04/2025 Face Masks (N95) MED-009 300 Volunteer deployment Logistics Team 12/04/2025 Food Parcels NUT-556 350 Community Outreach C Social Services Team 17/04/2025
3. Goods Deliveries Table Supplier Name Item Delivered Quantity Delivery Date Delivery Location Received By Condition on Arrival CleanCare Pty Hygiene Kits 1,000 01/04/2025 Main Warehouse R. Mahlangu Good PrintSmart Ltd Notebooks (A4) 2,000 05/04/2025 Education Office M. Sibiya Good MedEquip Co. N95 Masks 500 10/04/2025 Health Depot B T. Dlamini Slight damage (noted)
4. Stock Summary (End of Month) Item Name Opening Stock Received Used Closing Stock Comments Hygiene Kits 200 1,000 950 250 On track Notebooks (A4) 100 2,000 1,200 900 Reserve for May N95 Face Masks 50 500 300 250 Damaged masks under review
5. Observations & Recommendations
Observations:
Delivery from MedEquip showed minor packaging damage—currently under internal QA review.
Usage rates in outreach programs higher than forecasted.
Recommendations:
Consider reordering hygiene kits earlier due to increasing demand.
Review logistics schedule for remote locations to reduce delivery delays.
Rotate buffer stock to avoid expiry.
6. Attachments (if applicable):
Signed delivery notes
Inventory movement logs
Quality assurance reports
Photos of damaged stock (if any)
Leave a Reply