SayPro Post-Event Feedback and Reporting, outlining the essential tasks for evaluating the success of the SayPro Monthly April SCSPR-81 event and documenting key outcomes.
SayPro Post-Event Feedback and Reporting
Event: SayPro Monthly April SCSPR-81
Focus: Qualification Accreditation in Information Systems and Technology
Managed By: SayPro Strategic Partnerships Monitoring & Evaluation Unit
✅ Objective:
To evaluate the impact of the event by collecting feedback, analyzing participant engagement, and documenting measurable outcomes such as partnerships, accreditation progress, and recommended next steps.
1. Feedback Collection
a. Surveys and Feedback Forms
- Distribute pre-designed feedback forms immediately following the event (via email or live session links)
- Include both quantitative (rating scales) and qualitative (open-ended) questions
Sample Questions:
- How satisfied were you with the session quality and relevance?
- What accreditation topics were most valuable to you?
- Would you be interested in future collaboration with SayPro?
- Suggestions for improvement?
b. Tools to Use:
| Tool | Use |
|---|---|
| Google Forms / Microsoft Forms | Feedback collection |
| Typeform / SurveyMonkey | Advanced analytics |
| Zoom / Teams Polls | Quick in-session feedback |
2. Data Analysis and Reporting
a. Key Metrics to Analyze:
| Category | Examples |
|---|---|
| Participation | Number of attendees, session drop-off rates, engagement (Q&A, polls) |
| Partnerships Formed | Number of MoUs signed, ongoing discussions, proposals initiated |
| Accreditation Outcomes | New processes introduced, frameworks reviewed, tools adopted |
| Feedback Scores | Overall satisfaction, speaker performance, technical delivery |
| Learning Outcomes | Participant understanding of accreditation concepts and SayPro’s role |
b. Report Format:
- Executive Summary
- Event Overview and Objectives
- Participation and Engagement Statistics
- Partnership and Accreditation Highlights
- Feedback Analysis (charts, graphs, testimonials)
- Challenges and Lessons Learned
- Recommendations and Next Steps
Format: PDF + editable Word/Google Doc version for internal use
3. Follow-Up Actions
- Thank-you Emails to all participants, speakers, and partners
- Public Summary Post on SayPro’s website and LinkedIn
- One-on-One Follow-Ups with high-interest partners
- Planning Kick-off for Future Events based on feedback and interest
4. Reporting Timeline
| Phase | Deadline |
|---|---|
| Feedback Collection | Within 24–48 hours post-event |
| Data Analysis | Within 5 working days |
| Final Report Submission | Within 10 working days |
| Executive Briefing / Debrief | Within 2 weeks |
Collecting and acting on post-event feedback not only improves future initiatives but also demonstrates SayPro’s commitment to continuous improvement and stakeholder engagement.
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