The “Number of Goods Suppliers Rated ‘Excellent’ Using SayPro Metrics” is a key quality assurance metric that counts how many of SayPro’s active goods suppliers have achieved the highest performance rating based on standardized evaluation criteria established by the organization.
✅ Purpose of the Metric:
- Identify and recognize top-performing suppliers.
- Maintain high standards in procurement and goods delivery.
- Inform decisions on contract renewals, scaling orders, or preferred supplier status.
- Strengthen accountability through data-backed evaluations.
📊 SayPro Supplier Rating System (Sample Criteria):
| Evaluation Category | Weight | Indicators |
|---|---|---|
| Timely Delivery | 25% | % of orders delivered on or before agreed time |
| Goods Quality | 25% | Based on staff/user satisfaction surveys and defect rates |
| Documentation Accuracy | 15% | Invoices, receipts, delivery notes, contracts |
| Communication & Responsiveness | 15% | Supplier response time and professionalism |
| Compliance & Ethics | 10% | Adherence to SayPro’s ethical procurement standards |
| Flexibility & Problem Resolution | 10% | Ability to resolve issues, handle changes, or meet urgent needs |
🏆 “Excellent” Supplier Threshold:
Suppliers must score 90% or higher across all weighted metrics to be rated “Excellent.”
📋 Monthly Reporting Template:
| Supplier Name | Overall Score (%) | Rating | Evaluation Period |
|---|---|---|---|
| Supplier A | 93% | Excellent | April 2025 |
| Supplier B | 88% | Good | April 2025 |
| Supplier C | 91% | Excellent | April 2025 |
| Total Rated Excellent | 2 Suppliers |
🧮 How to Track in SayPro:
- Use the SayPro Goods Partner Evaluation Checklist or Evaluation Matrix.
- Assess suppliers monthly or quarterly after deliveries.
- Calculate weighted scores using digital forms or dashboards.
- Store scores and evaluations in the SayPro Supplier Records System.
- Generate a summary report on how many were rated “Excellent.”
🎯 Strategic Use:
- Highlight and reward trusted suppliers.
- Prioritize excellent-rated suppliers for future procurement.
- Track performance trends to guide supplier improvement programs.
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