SayPro Monthly Goods Procurement & Delivery Tracker

Here’s a detailed and ready-to-use SayPro Monthly Goods Procurement & Delivery Tracker template. This tracker helps SayPro teams monitor procurement progress, delivery status, supplier performance, and inventory flow across departments and projects.

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📊 SayPro Monthly Goods Procurement & Delivery Tracker

Month: [e.g., May 2025]
Compiled By: [Name, Department]
Submission To: SayPro Procurement Unit / Strategic Partnerships Office
Due Date: [Insert Date]

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🗂️ Section 1: Procurement Overview

Requisition ID	Requesting Dept/Project	Item Description	Quantity Requested	Date Requested	Approved Budget (Y/N)	Estimated Cost (ZAR)
REQ-0525-01	Youth Empowerment	School Kits	150	2025-05-02	Yes	R22,500
REQ-0525-02	Health Initiative	Hygiene Packs	500	2025-05-05	Yes	R35,000

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🚚 Section 2: Delivery Status

Delivery ID	Supplier Name	Item Delivered	Qty Delivered	Delivery Date	POD Received (Y/N)	Delivery Notes
DEL-0525-01	CleanCare Pty	Hygiene Packs	480	2025-05-10	Yes	Partial (20 short)
DEL-0525-02	EduSupply Co	School Kits	150	2025-05-12	Yes	Complete

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✅ Section 3: Delivery Verification & Inventory Logging

Inventory Code	Item Name	Location Received	Verified by	Verified Date	Logged in Inventory (Y/N)	Condition
INV-0525-HY01	Hygiene Packs	Central Store	T. Khumalo	2025-05-11	Yes	Good
INV-0525-ED01	School Kits	Project A Site	M. Sibanda	2025-05-13	Yes	Good

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📋 Section 4: Issues, Delays & Follow-ups

Issue ID	Item	Supplier	Issue Description	Action Taken	Responsible Person	Status
ISS-0525-01	Hygiene Packs	CleanCare Pty	20 units undelivered	Contacted supplier, delivery pending	Logistics Officer	Open

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📈 Section 5: Summary Dashboard

Metric	Value
Total Items Requested	650
Total Items Delivered	630
Total Suppliers Engaged	2
Total PODs Received	2 / 2
Delivery Completion Rate	96.9%
Pending Issues	1

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📎 Attachments (Required)

• Copies of signed delivery notes (PODs)
• Updated stock inventory logs
• Photos of delivered goods (if required)
• Risk/compliance forms for high-value orders

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Signature (Preparer): ______________________  Date: __________
Approved By: _____________________________  Date: __________

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