SayPro Monthly Goods Procurement & Delivery Tracker

Here’s a detailed and ready-to-use SayPro Monthly Goods Procurement & Delivery Tracker template. This tracker helps SayPro teams monitor procurement progress, delivery status, supplier performance, and inventory flow across departments and projects.

📊 SayPro Monthly Goods Procurement & Delivery Tracker

Month: [e.g., May 2025]
Compiled By: [Name, Department]
Submission To: SayPro Procurement Unit / Strategic Partnerships Office
Due Date: [Insert Date]

🗂️ Section 1: Procurement Overview

Requisition ID	Requesting Dept/Project	Item Description	Quantity Requested	Date Requested	Approved Budget (Y/N)	Estimated Cost (ZAR)
REQ-0525-01	Youth Empowerment	School Kits	150	2025-05-02	Yes	R22,500
REQ-0525-02	Health Initiative	Hygiene Packs	500	2025-05-05	Yes	R35,000

🚚 Section 2: Delivery Status

Delivery ID	Supplier Name	Item Delivered	Qty Delivered	Delivery Date	POD Received (Y/N)	Delivery Notes
DEL-0525-01	CleanCare Pty	Hygiene Packs	480	2025-05-10	Yes	Partial (20 short)
DEL-0525-02	EduSupply Co	School Kits	150	2025-05-12	Yes	Complete

✅ Section 3: Delivery Verification & Inventory Logging

Inventory Code	Item Name	Location Received	Verified by	Verified Date	Logged in Inventory (Y/N)	Condition
INV-0525-HY01	Hygiene Packs	Central Store	T. Khumalo	2025-05-11	Yes	Good
INV-0525-ED01	School Kits	Project A Site	M. Sibanda	2025-05-13	Yes	Good

📋 Section 4: Issues, Delays & Follow-ups

Issue ID	Item	Supplier	Issue Description	Action Taken	Responsible Person	Status
ISS-0525-01	Hygiene Packs	CleanCare Pty	20 units undelivered	Contacted supplier, delivery pending	Logistics Officer	Open

📈 Section 5: Summary Dashboard

Metric	Value
Total Items Requested	`650`
Total Items Delivered	`630`
Total Suppliers Engaged	`2`
Total PODs Received	`2 / 2`
Delivery Completion Rate	`96.9%`
Pending Issues	`1`

📎 Attachments (Required)

Copies of signed delivery notes (PODs)
Updated stock inventory logs
Photos of delivered goods (if required)
Risk/compliance forms for high-value orders

Signature (Preparer): ______________________ Date: __________
Approved By: _____________________________ Date: __________

SayPro Monthly Goods Procurement & Delivery Tracker