SayPro Goods Request or Proposal Form

Certainly! Below is a professional and detailed structure for a SayPro Goods Request or Proposal Form, designed for internal use by SayPro departments, projects, or Chiefs when requesting goods or proposing goods-related procurement or partnerships.

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SayPro Goods Request / Proposal Form

For Internal Procurement Requests or Strategic Goods Partnership Proposals

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📌 Section 1: Requestor Information

Field	Details
Full Name
Position / Title
Department / Project
Date of Submission
Contact Email
Contact Number

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📦 Section 2: Type of Request

Please select one:

• Request for Goods
• Goods Partnership Proposal
• Distribution or Logistics Support
• Emergency Goods Requisition

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📋 Section 3: Description of Goods or Proposal

Field	Details
Description of Goods / Service	(e.g., 100 units of medical kits, bulk supply of sanitary pads, etc.)
Purpose / Intended Use	(e.g., community outreach, staff deployment, emergency response, etc.)
Quantity Required
Urgency Level	[ ] Low [ ] Medium [ ] High [ ] Emergency
Proposed Delivery Date
Preferred Supplier / Vendor (if any)
Special Notes or Conditions	(e.g., eco-friendly materials, local sourcing, perishability)

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🧾 Section 4: Budget and Funding

Field	Details
Estimated Budget (ZAR/USD)
Budget Line Code / Project Code
Funding Source	(e.g., Donor Grant, Internal Budget, Special Funds)
Is funding already approved?	[ ] Yes [ ] No [ ] Pending

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🤝 Section 5: For Partnership Proposals Only (If Applicable)

Field	Details
Name of Proposed Partner
Type of Partner	[ ] Manufacturer [ ] Supplier [ ] Distributor [ ] Logistics Provider
Value Offered by Partner	(e.g., cost sharing, discounted rates, technical support)
Partnership Duration
Any Existing Relationship with SayPro?	[ ] Yes [ ] No — If yes, describe briefly

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✅ Section 6: Approvals and Submission

• Department Head Reviewed
• Budget Officer Reviewed (if required)
• Submitted to SayPro Strategic Partnerships Office
• Entered into SayPro Procurement Tracker

| Signature of Requestor | _______________________ | Date: ____________ |
| Signature of Approver | _______________________ | Date: ____________ |

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📎 Attachments (if any):

• Supplier quotes
• Technical specifications
• Partnership proposal documents
• Past procurement reports or usage logs
• Budget approvals

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🔄 Submit this form via the SayPro Digital Platform or email to:

📧 procurement@saypro.org or upload to the internal SayPro Procurement Portal

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