Here’s a detailed and professional SayPro Goods Partner Evaluation Checklist, designed to assess and score current or potential suppliers, manufacturers, and distributors based on SayPro’s standards.
✅ SayPro Goods Partner Evaluation Checklist
Tool for Assessing the Performance, Reliability, and Strategic Fit of Goods Suppliers and Partners
📋 Partner Information
- Company Name: __________________________
- Contact Person: __________________________
- Evaluation Date: __________________________
- Evaluated By: __________________________
- Partnership Type: [ ] Supplier [ ] Manufacturer [ ] Distributor [ ] Logistics Provider
- Goods/Services Provided: ___________________________________
Evaluation Categories
| Category | Criteria | Score (1–5) | Comments |
|---|---|---|---|
| 1. Product Quality | Goods consistently meet specifications and standards | ||
| Minimal defects, damages, or returns reported | |||
| 2. Timeliness | Deliveries made on time as per agreed schedules | ||
| Responsiveness to urgent or short-notice requests | |||
| 3. Pricing & Value | Competitive and transparent pricing | ||
| Demonstrated value-for-money | |||
| 4. Communication & Service | Clear, timely communication | ||
| Professionalism and responsiveness of staff | |||
| 5. Compliance & Ethics | Compliance with SayPro’s ethical sourcing and ESG standards | ||
| Holds required licenses, tax documents, certifications | |||
| 6. Documentation & Process | Proper delivery notes, invoices, contracts, etc. provided | ||
| Willingness to participate in audits and reviews | |||
| 7. Flexibility & Innovation | Ability to scale or adapt based on SayPro needs | ||
| Provides innovative solutions or cost-saving suggestions |
🔎 Scoring Key
- 5 = Excellent (exceeds expectations)
- 4 = Good (meets expectations)
- 3 = Satisfactory (minor issues)
- 2 = Poor (recurring issues)
- 1 = Unacceptable (fails to meet standards)
📊 Overall Score Summary
| Category | Total Score |
|---|---|
| Product Quality | /10 |
| Timeliness | /10 |
| Pricing & Value | /10 |
| Communication & Service | /10 |
| Compliance & Ethics | /10 |
| Documentation & Process | /10 |
| Flexibility & Innovation | /10 |
| Overall Total Score: | /70 |
✅ Evaluator Recommendation
- Continue Partnership
- Renew with Conditions
- Place Under Monitoring
- Terminate / Do Not Renew
📎 Attachments (If Any)
- Recent delivery reports
- Correspondence samples
- Contract or SLA
- Performance records
Outcome:
This checklist helps SayPro maintain a high-performing and compliant goods partner network by ensuring all partners are regularly reviewed and held to clear, measurable standards.
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